Accounts payable and Purchasing Specialist

Job Summary:

We are seeking a detail-oriented and proactive Accounts Payable & Purchasing Specialist to join our finance team. This full-time role is responsible for managing accounts payable functions and overseeing purchasing activities to ensure efficient procurement and timely payments. The ideal candidate will demonstrate accuracy, strong organizational skills, and the ability to work independently while supporting the finance team and collaborating with internal departments.

Key Responsibilities:

Accounts Payable:

• Process invoices and match them with purchase orders and receipts.
• Verify and reconcile vendor statements, resolving any discrepancies.
• Ensure timely and accurate payments to vendors via checks, ACH, or wire transfers.
• Maintain organized and up-to-date accounts payable records.
• Assist in month-end closing by preparing reports and reconciliations.
• Prepare and present reports to the Controller regarding accounts payable activities.
• Respond to vendor inquiries and communicate effectively with internal departments.
• Ensure compliance with company policies and financial regulations.
• Support the finance team with ad hoc projects as needed.

Purchasing:

• Manage procurement of goods and services, ensuring cost-effectiveness and quality.
• Issue and track purchase orders while maintaining accurate records.
• Negotiate pricing and terms to optimize company expenses.
• Coordinate with internal teams to forecast purchasing needs.
• Monitor inventory levels and ensure timely replenishment.
• Work closely with suppliers to resolve issues related to orders, deliveries, and invoicing.
• Maintain vendor relationships and evaluate performance.
• Provide regular purchasing reports to the Controller.

Qualifications & Requirements:

• High school diploma required; associate’s or bachelor’s degree in accounting, finance, business administration, or related field preferred.
• 2 years of experience in accounts payable, purchasing, or general accounting.
• Familiarity with accounting and purchasing software (e.g., QuickBooks, SAP, NetSuite, or other ERP systems).
• Proficiency in Microsoft Office, including Excel and Word.
• Strong attention to detail, problem-solving abilities, and ability to multitask.
• Excellent communication and negotiation skills.
• Ability to work independently, meet deadlines, and collaborate effectively.

Work Schedule & Compensation:

• Full-time schedule: Monday – Friday, standard business hours.
• Benefits package including health insurance, 401K, and PTO.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Nashua, NH 03060 (Required)

Ability to Relocate:

• Nashua, NH 03060: Relocate before starting work (Required)

Work Location: In person