What are the responsibilities and job description for the Administrative Coordinator IV position at Fladger Associates?
Foster City, CA
Contract Duration : 12-36 months
Rate : Negotiable
Responsibilities :
- Excellent employment opportunity for a Administrative Coordinator IV in the Foster City, CA area.
- Tuesday-Wednesday-Thursday (collaborative days) with flexibility to come in Monday and Friday as needed.
- Provides administrative support to supply chain teams for calendar management and travel arrangements.
- Manage new hire and contract worker onboarding process to include scheduling introductory meetings, initiate IT onboarding equipment ordering, request / assign workspace.
- Process POs using SAP system.
- Prioritize workload involving multiple projects / timelines.
- Familiar and verse at using software programs (MS Office, Teams and SharePoint Online).
- Under Manager's direction, create draft reports, documents, presentations, and templates using raw data.
- Incumbents may also gather data using internet searches.
- Responsible for coordinating events which include the planning, organizing and implementation of several event activities.
- Liaise with guests to assess needs and coordinate activities such as travel, hotel, expense reports and tools and materials for presentations.
- Correspond directly with vendors / suppliers.
- Act as a resource to other administrative assistants and have working knowledge as back up to the Administrative Coordinator if they are out of the office.
- Keep the bigger picture in mind and influence workflows accordingly.
Experience :
Resilient profile with the ability to deliver in an ambiguous environment
Ability to engage and manage multiple stakeholders to achieve the objectives
Curious with learning agility
Operational excellence
Organized with systematic approach to prioritization
Process-orientated to achieve the business objective
