What are the responsibilities and job description for the Virtual Administrative Assistant position at Thriving Moms Life Coordinator LLC?
About Us:
Thriving Moms is a virtual assistance service dedicated to supporting mompreneurs in balancing business and family life without the overwhelm. We provide tailored virtual support that helps reduce the mental load, allowing busy moms to delegate tasks, increase productivity, and focus on growth—both professionally and personally.
Our services range from administrative support, social media management, and project coordination to customized business solutions designed to help mompreneurs thrive in both roles with confidence. By easing daily business operations, we empower women to reclaim their time, prioritize what truly matters, and build sustainable success.
We’re looking for a highly organized, proactive Virtual Administrative Assistant who is also comfortable with social media management to support our growing business.
If you’re a detail-oriented, tech-savvy go-getter who thrives on organization but also understands how to manage and engage on social media, this role is for you!
Job Description:
We are seeking a self-driven Virtual Administrative Assistant who excels in administrative support while also being comfortable with basic social media content creation and scheduling. The role requires 20-30 hours per month with flexible scheduling.
Responsibilities:
- Administrative Support (Primary Focus)
- Organize and manage files, documents, and workflows in Google Workspace (Drive, Docs, Sheets, Gmail, Calendar).
- Design business materials using Canva (presentations, flyers, content).
- Utilize ChatGPT for drafting emails, content, and standard templates.
- Handle administrative tasks such as data entry, email management, calendar management, research, and document preparation.
Social Media Support (Secondary Focus)
- Assist with content creation (graphics, captions, and light copywriting) using Canva and ChatGPT.
- Schedule and manage posts across platforms (Facebook, Instagram, LinkedIn, etc.) using scheduling tools.
What We're Looking For:
- Highly Organized & Detail-Oriented – You love structure, efficiency, and keeping things in order.
- Proactive & Self-Driven – You take initiative and don’t wait for instructions.
- Tech-Savvy – Comfortable using Google Workspace, Canva, ChatGPT, and social media tools.
- Social Media Knowledge – Basic understanding of Instagram, Facebook, LinkedIn, and content scheduling.
- Strong Communication Skills – Clear, professional, and efficient in both writing and speaking.
- Time Management Skills – You handle multiple tasks effectively and meet deadlines.
Preferred Qualifications (Bonus Points!):
- Bachelor’s degree in business administration, marketing, communications, or a related field preferred but not required.
- 2 years of experience in project coordination or administrative support.
- Marketing knowledge preferred
- Familiarity with content scheduling tools (Meta Business Suite, Later, Buffer, or similar).
- Spanish proficiency (a plus, but not required).
If this sounds like the perfect fit for you, apply now by submitting:
✔Resume highlighting relevant experience
✔Brief cover letter explaining why you’re the best candidate for the role
✔Examples of past work (Spreadsheet projects, Canva designs, admin work samples, social media content examples, etc.)
We’re excited to meet you and grow together!
Job Type: Contract
Pay: $20.00 - $25.00 per hour
Expected hours: 5 – 7.5 per week
Benefits:
- Flexible schedule
Schedule:
- Monday to Friday
Application Question(s):
- Tell us about your experience in administrative support or virtual assistance. What types of tasks have you handled, and how did you ensure efficiency in your role?
- Describe a time when you had to manage multiple tasks at once. How did you prioritize and ensure everything was completed efficiently?
- Do you prefer structured tasks with clear guidelines, or do you thrive in environments where you take initiative and figure things out on your own? Why?
- What motivates you to excel in your work?
Work Location: Hybrid remote in New Haven, CT 06511
Salary : $20 - $25