What are the responsibilities and job description for the Executive Assistant position at Flagship Communities?
Minimum of 10 years administrative experience
Minimum of 5 years direct executive administrative experience
Are you an administrative professional looking for a dynamic and growing organization that will both challenge and reward you? Join our team at Flagship Communities and embark on an exciting new opportunity! We are looking for an Executive Assistant to provide administrative support to the C-suite. If you're creative and enjoy working in a cross-functional environment that is results-driven and customer-service oriented, keep reading!
OVERVIEW
As an Executive Assistant, you'll provide support to the C-suite in a one-on-one working relationship by performing advanced, diversified, and confidential administrative duties!
JOB DUTIES
- Manage C-suite calendars and schedule appointments, meetings, and conference calls with both internal and external parties as directed or independently; prepare meeting agendas, notices, minutes and reports as needed.
- Screen incoming calls and correspondence; research, resolve and follow-up on issues and concerns in an appropriate and confidential manner.
- Perform general administrative functions such as scheduling meetings and calls, monitoring email, event planning, typing, copying/scanning, filing, and other duties as assigned.
- Compose and prepare a wide range of general, confidential and complex correspondence; ensure proper sentence structure and grammar.
- Serve as an administrative liaison to the Audit Committee, as well as members of the Board of Directors and other committees. Assist board members with travel arrangements and meal planning as needed.
- Ensure office equipment is in operating condition and adequate levels of office supplies for the department.
- Backup to Payroll Manager
- Other duties and special projects as assigned.
REQUIREMENTS
- High School Diploma or GED; bachelor's degree in business or related field, preferred
- Minimum of 10 years administrative experience
- Minimum of 5 years direct executive administrative experience
- Strong attention to detail, organizational and multitasking skills
- Excellent communication and interpersonal skills
- Ability to independently as well as a team in a fast-paced, multi-tasked environment
- Ability to maintain confidentiality
- Advanced computer proficiency with the Microsoft Office Suite, Adobe Acrobat, email, internet, and the ability to provide data entry in a timely and efficient manner
- Paralegal background would be great!
