Executive Personal Assistant

Job Title: Executive Personal Assistant
Company: Flat Fee Landlord
Location: Houston, TX
Reports To: Founder/Visionary

About Us:

Flat Fee Landlord is a forward-thinking property management company focused on simplifying real estate investing and fostering stronger communities. Guided by our core values of Creativity, Urgency, and Trust (CUT), we are on a mission to manage 20,000 doors, sell 500 homes, and maintain a 30% profit margin by 2033. We believe in creating value for homeowners, investors, residents, and our team members. We are currently seeking a highly organized and proactive Personal Executive Assistant to support our Founder/Visionary. This role is essential in ensuring smooth daily operations and supporting both professional and personal needs of the Founder.

Position Summary:

As the Executive Personal Assistant to the Founder/Visionary, you will manage a diverse range of responsibilities, ensuring the smooth running of both professional and personal tasks. The ideal candidate is detail-oriented, reliable, and capable of balancing a variety of duties. Your role will be crucial in supporting the Founder and contributing to the overall success of Flat Fee Landlord.

Key Responsibilities:

Professional Tasks:

• Calendar Management:
  • Schedule and manage appointments, meetings, and events.
  • Prioritize and reschedule meetings as needed to accommodate urgent business needs.
• Email Management:
  • Filter and respond to emails, flagging important messages for the Founder’s attention.
  • Draft and send communications on behalf of the Founder.
• Travel Arrangements:
  • Plan and coordinate business travel, including flights, accommodations, and itineraries.
  • Prepare travel expense reports.
• Project Coordination:
  • Assist in managing ongoing projects, ensuring deadlines are met and tasks are completed.
  • Liaise with different departments to gather updates and prepare status reports.
• Document Preparation:
  • Create, format, and proofread documents, presentations, and reports.
  • Maintain organized filing systems for both digital and physical documents.
• Meeting Support:
  • Prepare agendas, take minutes, and follow up on action items from meetings.
  • Coordinate logistics for in-person and virtual meetings.
  • Attend L10 Meetings and Quarterly Meetings.
• Client and Vendor Relations:
  • Act as a point of contact for key clients and vendors, maintaining positive relationships.
  • Handle inquiries and escalate issues as necessary.
• Research and Analysis:
  • Conduct research on market trends, competitors, and new opportunities.
  • Compile and present findings to support strategic decision-making.
• Event Planning:
  • Organize company events, team-building activities, and client appreciation events.
  • Ensure all logistics and details are handled efficiently.
• Human Resources Support:
  • Assist with onboarding new employees and coordinating training sessions.
  • Help manage employee records and HR-related communications.
• Office Supplies Management:
  • Monitor and manage inventory of office supplies.
  • Order new supplies as needed and ensure timely delivery.
  • Maintain organized storage of office supplies and equipment.

Personal Tasks:

• Errands:
  • Run personal errands for the Founder, such as picking up dry cleaning or shopping.
• Family Support:
  • Assist with family-related tasks, including picking up children from school or extracurricular activities as needed.
• Personal Scheduling:
  • Manage the Founder’s personal appointments and calendar, ensuring no conflicts with professional commitments.
• Household Management:
  • Coordinate with household staff or service providers, such as cleaners, maintenance workers, or landscapers.
• Travel Arrangements:
  • Plan and coordinate personal travel, including vacations and family trips.
• Pet Care:
  • Assist with pet-related tasks, such as scheduling vet appointments or arranging pet care services.
• Special Projects:
  • Handle various personal projects or tasks as assigned by the Founder.

Qualifications:

• Proven experience as an executive assistant or in a similar role.
• Minimum of 3 years of experience working directly with high-performing CEOs and executives, preferably in a real estate environment.
• Proficient in office software (e.g., Google Workspace).
• Proficient in Canva and BambooHR.
• Knowledge of real estate software such as AppFolio, ResMan, and QuickBooks is preferred.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Reliable transportation and willingness to run errands as needed.
• Bachelor's degree preferred.

Compensation and Benefits:

• Salary Range: $60,000 - $75,000 annually, based on experience.
• Benefits:
  • Health, dental, and vision insurance.
  • Paid time off and holidays.
  • Opportunities for professional development and growth.

Diversity Statement:

Flat Fee Landlord is committed to fostering a diverse and inclusive workplace. We value the unique perspectives and experiences of all individuals, regardless of race, ethnicity, gender, sexual orientation, age, religion, disability, or veteran status. We believe that diversity drives innovation and success, and we actively seek to create an environment where every team member feels valued, respected, and empowered. Join us in building a culture that celebrates diversity and promotes inclusion.

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this role to hr@flatfeelandlord.com.

Salary : $60,000 - $75,000