Front Office Manager

Job Overview:
Flatout Fulfillment is seeking a reliable, motivated, and detail-oriented individual to join our team as a Front Desk and Invoicing Specialist. This dual-role position is key to ensuring smooth operations at our warehouse by managing client invoicing and handling front desk responsibilities. The ideal candidate will be a proactive problem-solver who is a good self-starter, eager to learn, and possesses excellent organizational skills and a professional demeanor.

Key Responsibilities:

Invoicing and Client Management:

• Prepare, review, and process invoices accurately and in a timely manner.
• Maintain detailed and organized records of client transactions.
• Communicate with clients to address and resolve any invoicing discrepancies.
• Collaborate with the accounting department to ensure accurate billing and reporting.
• Track and follow up on outstanding payments as needed.

Front Desk Operations:

• Serve as the first point of contact for visitors and clients, providing excellent customer service.
• Answer and direct phone calls, emails, and inquiries appropriately.
• Manage appointment scheduling and coordinate warehouse visits.
• Maintain the front desk area in a neat and professional manner.
• Handle incoming and outgoing mail and packages.

Qualifications:

• Previous experience in invoicing, billing, or administrative roles is preferred.
• Strong organizational skills and attention to detail.
• Self-motivated and proactive with the ability to work independently.
• A willingness to learn and adapt in a dynamic environment.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word) preferred.
• Ability to multitask and manage priorities effectively.
• A positive attitude and professional appearance.

Work Environment:

• This role operates in a fast-paced warehouse setting.
• The position may require sitting, standing, and light lifting as needed.

Why Join Us?

• Competitive salary.
• Opportunity to be part of a growing and dynamic team, with lots of opportunities to learn from experienced professionals, in a fast-growing environment.
• Supportive workplace culture focused on teamwork and innovation.

If you are organized, personable, motivated, and looking for a position where you can make an impact, we’d love to hear from you.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Accounting: 1 year (Preferred)

Ability to Commute:

• Lindon, UT 84042 (Required)

Ability to Relocate:

• Lindon, UT 84042: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $20