Junior Analyst

Description

Summary:

Flatter, Inc. Is looking to hire a highly qualified Jr. Analyst to provide administrative support for the Regional Office, Branch Offices, District Offices, the Protective Security Officer (PSO) Program as well as support to Contracting Officer’s Representatives (CORs), PSO Operations Officer (PSOO), Technical Security Program Manager and other regional requirements. Work will be performed in FPS locations in Region 2.

Founded in 2002, Flatter, Inc. is a service-disabled veteran-owned small business (SDVOSB). As an ISO 9001:2015 and ISO 27001:2013 registered company. Purpose Driven, Future Ready. We believe that people are the driving force behind strategy execution. To meet the challenges of tomorrow, we must embrace a cultural transformation. By championing the principles of service before self, fostering a commitment to lifelong learning, and challenging ourselves to continuously improve, we aim to provide the highest level of leadership to those who will guide us into the future.

Responsibilities

• Provide direct support to the Branch Chief and Special Agents working throughout the region.
• Utilize a multitude of investigative and law enforcement systems for data input, review, analysis and retrieval.
• Assemble, prepare and package files for shipment to the National Archives and Records Administration (NARA).
• Prepare and ship law enforcement supplies, such as speed loaders, flashlights, lock picks and evidence materials.
• Assist with subject, victim and witness checks. Assist with reviewing, editing and quality controlling investigative reports, information bulletins, emails and presentations.
• Plans and provides analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development.
• Key responsibility includes:
• Providing recommendations,
• Contributing and preparing briefings for business,
• Management,
• Technology,
• Operational initiatives,
• Policy formulation,
• Professional or strategic goals.
• Coordinate and schedule meetings and take meeting minutes as needed.
• Compile data, prepare and submit operational reports.
  
  

Additional Duties And Responsibilities

Front Office Support

• Prepare, review, edit and compose correspondence, internal and external memorandums, meeting minutes, emails and other communications in support of Front Officer operations.
• Provide recommendations and corresponding support documentation for administrative and management process improvements, based on government and industry best practices.
• Collect, assemble and provide daily operational data and reports to the Management Team.
• Track and execute regional Correspondence Analysis Task Tracker (CATT) system actions.
• Provide oversight and guidance for employee performance work plans and evaluations using the Employee Performance Management (EPM) system.
• Run reports compile data and conduct analyses of threat, criminal cases and other operational information stored in the Law Enforcement Information Management System (LEIMS).
• Maintain confidentiality of information.
  
  

District Office Support

• Track, compile, report and maintain records for operational requirements:
• Prohibited items
• Post Visits and Post Inspections
• Vehicle Operation Report and related records
• LEIMS Incident Reports
• Mega-Center Reports
• Purchase Card Expenditures
• Supplies
• Assist with official travel.
• Assist with Time & Attendance (WebTA).
• Prepare/submit payroll reports, as required.
• Track training for Federal Law Enforcement Officers.
• Assists with information technology and equipment inventories.
  
  

PSO Program Support

• Coordinate work activities and provide support to the regional CORs, PSOO and other Task Managers.
• Assist with the determination of service requirements from federal customers (new requirements, changes to existing services, etc.).
• Prepare cost estimates based on requested requirements, new task orders and wage adjustments.
• Prepare/submit G514 Requisitions in the Federal Financial Management System (FFMS) based on the service requirements.
• Prepare Security Work Authorizations (SWAs) or G-Invoicing orders based on the service requirements.
• Track task order expiration dates and ensure timely submission of approved funding and exhibits to avoid lapse in service.
• Review and verify monthly vendor billed hours to ensure timely payment to service providers.
• Review vendor timesheets for accuracy and reconcile against contract documents.
• Conduct initial review of vendor invoices, document discrepancies, populate the burn-rate spreadsheet and prepare the receiving tickets in FFMS.
• Prepare the invoice receiving reports.
• Track contract PSO training, licensing and qualification requirements in the designated IT system.
• Assist CORs with contract closeouts activities.
• Conduct PSO program administrative audits and prepare forms for CORs’ review/approval.
• Compile data for Performance Monitoring Meeting reports.
• Other duties commensurate with the position, as assigned.
  
  

General Office & Security Operations Branch Support

• Assist with daily updates of the region’s Post Operational Tracker.
• Assist with Facility Security Assessment (FSA) reviews. Keep track of FSAs and prepare the reports for presentation.
• Technical Countermeasure (TCM) Program support:
• Enter updates in MIST.
• Track and provide status of functionality tests.
• Track and provide status of TCM inventory.
• Coordinate disposal of e-waste.
• Receive and Reception functions:
• Take calls, record and relay messages.
• Greet visitors, verify identification and credentials, and make the required referrals.
• Prepare, maintain and distribute phone contact listings.
• Receive, process and distribute mail.
• Maintain general office files.
• Escort visitors, as needed.
  
  

Requirements

Education and experience:

• High School Diploma/Technical Training; 2 years
• Associate’s Degree and 2-3 years’ experience, preferred
  
  

Security clearance: DHS public trust