Project Coordinator/Shipping Backup

Summary:

Responsible for providing backup shipping and receiving support when shipping coordinator is absent. This includes hazardous material and dangerous goods shipments. Primary responsibilities are providing project coordination support to the project managers. These essential duties are listed below:

• Project coordination support for project managers
• Backing up shipping and receiving for absences
• Other duties as assigned

Hours 9:00am – 6:00pm, Monday - Friday

Facility Requirements:

• Perform Master Facility Project Manager administrative assistant responsibilities
  • Manage Sustainability program (copy and log all utility bills, manage sustainability report throughout the year)
  • Manage AirTable project management program, update information regularly to track project financials, timelines, contracts.
  • Provide administration support to crisis management program.
• Event coordinator: Work with organizer, plan, purchase items, set-up, decorate and breakdown events. Coordinate event bookings for the meeting rooms on the shared calendar.
• Oversee external cleaning contractor.
• Maintain stock of cleaning supplies
• Emergency backup for cleaning requirements that need immediate resolution and cleaning contractor is not available.
• Provide building services, such as, fire extinguisher checks, exit/emergency lighting checks, shred it, and exterminator
• Maintain stock and inventory of all household items in warehouse (cups, plates, forks, spoons, etc.)
• Maintain inventory and stock both 2nd floor and first floor break rooms, with coffee, K-cups, Nespresso, sugar, stirrers, etc.
• Manage lab coat vendor program: weekly invoicing, additions and subtractions, and non-conformances
• Manage inventory and stock savory/bakery with towels

Shipping Requirements:

• Receive and maintain Hazardous material and dangerous goods shipping certification within 90 days of employment
• Familiar with shipping systems (FedEx, UPS, DHL etc.)
• May require dropping packages at UPS or FedEx on occasion
• Intermediate ability to use Microsoft Office primarily Excel, Word and Outlook to create documents and communications

Lucta is committed to the principles of equal employment and to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is inclusive and equitable, free of harassment, discrimination, or retaliation based upon an individual's age, race (including traits historically associated with race, which includes hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity, or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), military status (including status as a uniformed servicemember, a veteran, or dependent of a servicemember), or any other status protected by federal, state, or local laws. Lucta is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay and other compensation, termination, and all other terms, conditions, and privileges of employment.