Accounting Specialist

Job Summary

Fleet Response is currently seeking qualified candidates to work at our corporate office, for the following position: Accounting Specialist 1. This is an intermediate level accounting position which job responsibilities include but are not limited to: past due account collections, accounts receivable processing, accounts payable processing, client billing, vendor/client inquiries, invoice audit, and special accounting related projects as assigned.

Essential Duties and Responsibilities

Includes, but is not limited to, the following:

• Reviews open accounts for collection effort and initiates communication to collect past due amounts based on standard operating procedures.
• Provide excellent customer service regarding collection issues, process and review account adjustments, resolve client discrepancies and short payments.
• Communicate effectively with Sales, Senior Management and Client Engagement staff when necessary to accelerate the collections process.
• Establish and maintain effective and collaborative working relationships with clients, vendors and peers.
• Perform accurate audit and timely distribution of invoices for assigned clients including reconciliation with accounts receivable aging, processing credits and accounting for deposits.
• Accounts payable processing.
• Research and respond to client and vendor inquiries within 24 hours.
• Perform batch processing of AP and AR invoices. Processing should be timely and accurate.
• Assist with the documentation of accounting procedures and help identify areas of improvement.
• Cross train/backup other team members on various tasks.
• Achieve regular attendance and punctuality required as position requires teamwork, face-to-face interaction, work with on-site equipment, immediate and urgent response times, and specialized skill.
• Miscellaneous other tasks as assigned.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned this position. They are not to be construed as an exhausted list of all responsibilities, duties, and skills required of individuals performing this job. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• College Degree in Accounting or minimum of 2 years college level coursework in accounting or at least 1 year of experience in general accounting areas.
• Proficiency with Microsoft Office, Word, Excel and Teams.
• Required proficiency in Excel: basic formulas, sorting, filtering, finding data, formatting, and creating PDF documents from excel files.
• Able to edit a PDF document.
• Prior experience with MAS100c accounting software or Business Central a plus.

COMMUNICATION/LANGUAGE SKILLS

• Ability to read, analyze, and interpret accounting spreadsheets.
• Ability to read and write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from managers, clients, customers, and the general public.
• Ability to communicate effectively in multiple forms of communication (i.e. telephone, email, etc)

REASONING ABILITY

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

ORGANIZATIONAL/TIME MANAGEMENT SKILLS

• Well organized and able to work under time constraints and deadlines.
• Ability to be flexible and adapt to a changing work environment.
• Ability to work well with people and maintain a high degree of confidentiality.

Physical Demands and Working Conditions

The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes.

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Sedentary work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly.

Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.

Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.

WORK SCHEDULE

• Monday – Friday, 8:00 am – 4:30pm or
• Monday – Friday, 8:30am – 5:00pm

Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.