Supplier Rebate Analyst

Job Description

We are looking for a Supplier Rebate Analyst to oversee and optimize our supplier rebate programs by analyzing financial data, maintaining master data, and identifying strategies to meet spend thresholds. The role involves accurately tracking, billing, and reconciling rebates, ensuring data integrity, and collaborating with internal teams to drive compliance and profitability.

DUTIES & RESPONSIBILITIES

• Rebate Tracking and Management: Maintain up-to-date records of all supplier rebate programs, including terms, rates, and spend thresholds. Track performance against rebate targets.
• Financial Analysis and Reporting: Analyze rebate data, identify trends, and generate monthly/quarterly/annual reports to highlight rebate achievements, opportunities, and projected growth. Responsible for leading meeting updates
• Billing and Invoicing: Collaborate with the finance team to issue invoices for rebate payments, reconcile credits, and resolve discrepancies. Ensure funds are collected in a timely manner. Drive actions to resolve any credit issues.
• Supplier Collaboration: Serve as internal subject matter expert on rebate contract terms, performance metrics, and potential enhancements.
• Spend Hurdle Optimization: Work with purchasing and sales teams to identify strategies to reach spend hurdles and maximize rebate opportunities.
• Contract Review and Negotiation: Partner with Category Managers on new supplier rebate agreements and renegotiations of existing deals to secure the most favorable terms.
• Cross-Functional Partnership: Work closely with Category Management, Purchasing, and Finance to align rebate programs with overall company strategy and maximize profitability.
• Process Improvement: Continuously review internal processes to ensure efficient rebate tracking, accurate reporting, and compliance with supplier agreements.

EDUCATION & TRAINING

• Bachelor’s degree in business, accounting, or finance, or equivalent experience.
• 5 years of experience.

KNOWLEDGE & EXPERIENCE

Finance/Accounting Background:

• Prior experience working with budgets, financial reports, or accounting processes.
• Familiarity with reconciling invoices, credits, or incentive payments.

Contract and Rebate Management:

• Involvement in creating, reviewing, or administering supplier rebate programs, incentives, or discounts.
• Familiarity with legal or compliance considerations in vendor agreements.

SKILLS & ABILITIES

• Advanced proficiency in Microsoft Excel, Power Point; experience with ERP or financial systems and Power BI Reporting is a plus.
• Excellent communication and negotiation skills.
• Strong analytical mindset and detail orientation.
• Ability to manage multiple priorities in a fast-paced environment.

WORK ENVIRONMENT

This position operates in a professional office environment. This role routinely uses standard office equipment as computers, phones, photocopiers, fax machines and filing cabinets. The performance of this position may require exposure to the warehouse areas where certain areas may require the use of personal protective equipment such as steel toed shoes and safety glasses. The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found in a typical office environment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday.
• Occasional lifting of items up to 25 pounds (files, computer printouts on occasion)

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.