What are the responsibilities and job description for the Accounts Payable Admin position at Fleetwood Homes?
ABOUT THE ROLE
The Accounts Payable Admin ensures vendors get paid for services and products rendered. They review and process invoices, audit credit card bills, answer vendor inquiries, reconcile vendor statements, be able to work within 2 check runs per week.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, entering invoices in a timely manner so as to not to lose discounts in Deacom.
- Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations.
- Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
- Generate payment to vendors on a routine schedule and match the check with backup for review by the accountant/office manager.
- Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
- Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
- Develop and maintain a filing system for financial information, records and documents to ensure easily available information.
- Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.
- Cross train with Accounting Specialist to be their backup when out. This would include shipping & invoicing of the houses and other relevant duties.
MINIMUM QUALIFICATIONS
- 1-year relevant work experience in accounts payables
- Ability to work independently and as part of a team
- Strong problem-solving skills and work ethics
- Excellent verbal, written, and interpersonal communication skills and follow up
