What are the responsibilities and job description for the Administrative Assistant position at Fletcher Tilton PC - Attorneys at Law?
Summary : Provide administrative support for Real Estate and Corporate attorneys. Provide additional general administrative and office support throughout the firm.
Essential Job Duties and Responsibilities
Provide general administrative support including but not limited to opening mail, scanning, organizing files, filing, typing, scheduling, copying;
Open new clients and or matters including creating redwells and file folders;
Create accurate documents, correspondence, memoranda, labels, etc.;
Enter billable and non-billable time into time entry system for attorneys;
Interface with clients as required;
Cover for Reception as required including but not limited to full days, breaks as required, sorting mail, and maintaining conference rooms;
Assist other members of the firm as time permits;
Complete general administrative projects; and
Other duties as assigned.
Knowledge, Skills, and Abilities :
Thorough understanding of general office and administrative procedures;
Excellent communications and interpersonal skills including via email and telephone;
Ability to follow instructions effectively and efficiently and to provide information with courtesy and tact;
Ability to maintain effective relationships with clients, other professionals, attorneys, managers and all other Fletcher Tilton PC staff;
Ability to represent Fletcher Tilton PC in a professional capacity to clients and related professionals;
Ability to maintain confidentiality on all client matters;
Ability to be alert to current matters to further results and progress of client matters;
Must be well organized, detail oriented and self-motivated, able to prioritize numerous tasks and complete them within time constraints;
Ability to take responsibility for seeing all tasks through to completion;
Ability to proofread and produce documents that are neat, attractive and free from errors;
Must have excellent word processing skills and ability to work with a personal computer, operate standard office equipment such as photocopier, facsimile machine, scanner, typewriter and calculator;
Must be proficient with Microsoft applications and able to learn new technology / software;
Must be able to lift 10 pounds;
Ability to work well in a team environment; and
Ability to operate the switchboard and to meet and greet clients in a courteous, professional manner.
Credentials and Experience :
High School Diploma with courses in secretarial / office administration or equivalent; and
Minimum of three (3) years on the job experience necessary in order to perform administrative duties in a professional services setting; or
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