What are the responsibilities and job description for the Administrative Assistant position at Flex Professionals?
Job Description :
Church in Downtown Silver Spring, MD, is seeking an administrative assistant, part-time, to support church ministry and work closely with Rector, Deacon, Music Director, Wardens, and Treasurer. We are looking for an administrator who is adaptable; has excellent organizational and communications skills; is comfortable learning new technology; and has the technical experience to support our ministry and operation.
Responsibilities :
- Answers the church telephones in a pleasant, helpful manner. Checks church email and voicemail. Sorts all incoming mail.
- Updates internal Google calendar and calendar on public website (WordPress)
- Updates other content on public website (WordPress).
- Maintains church directory in Realm software and helps to ensure its data integrity.
- Sends out all-parish communications via Realm or snail mail, as needed.
- Records pledges and handles volunteer scheduling in Realm, as requested.
- Assists in the production of the Annual Parochial Report and other reports from Realm.
- Maintains Parish registries (services, attendance, births, marriages, deaths, etc.)
- Collects and circulates announcement content so the weekly digital newsletter, bulletins, website, electronic sign, and bulletin boards are well coordinated.
- Keeps physical bulletin boards current with relevant announcements, serving schedules, sign-up sheets, etc.
- Verify and process accounts payable invoices and requests for reimbursement.
- Posts financial transactions to the church's general ledger accounts.
- Manages columbarium reservations and billing.
- Orders and keeps organized all office, worship, and maintenance supplies.
- Documents and makes recommendations to improve processes and procedures.
- With direction from church staff, creates and distributes the weekly digital newsletter (Constant Contact) as requested.
- Proofreads, edits, and creates weekly service bulletins as requested.
- Updates the electronic sign in front of the church as requested.
Qualifications :
FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs.
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