Office Coordinator

Mid-size IT government contractor in Chantilly, VA seeking a part-time Office Coordinator for 20-25 hours / week.

Hours / Schedule : 20-25 hours / week, preferred 4-5 hours / day, M-F

Job Type : Contract to Hire

Location Requirements : On-site in Chantilly, VA

Rate : $30-40 / hour depending on experience

Job Description :  The Office Coordinator will oversee various aspects of office management, facilities coordination, and event planning. In this dynamic role, you will uphold company's mission and values while enhancing the workplace environment and culture. The ideal candidate should be flexible and proactive.You will become the welcoming first face of our company and to provide critical support for our operations, events, and office management. This role is vital in ensuring our employees and guests have a seamless and positive experience.

Responsibilities :

Office Administration

• Serve as the primary point of contact for all administrative office management matters, ensuring a clean, organized, and efficient workspace.
• Greet employees and guests with professionalism and enthusiasm, creating a welcoming and inclusive atmosphere.
• Manage workspace logistics, collaborating with the Corporate IT team to ensure all technical support needs are met efficiently and promptly.
• Order, track, and maintain inventory of office supplies, snacks, and beverages for the corporate office to ensure workplace readiness.
• Oversee the inventory, ordering, and distribution of company-branded merchandise (swag), ensuring timely and accurate fulfillment.
• Coordinate catering services for meetings, events, and office gatherings as necessary, ensuring high-quality food and smooth service.
• Manage invoices related to office services and supplies, ensuring accuracy and timely processing for payment.

Facilities and Vendor Coordination

• Address facility-related needs, including managing maintenance requests, overseeing security access card distribution, and handling gym membership administration.
• Manage office equipment servicing and support, including monitoring functionality and coordinating servicing for printers, copiers, and other office resources.
• Maintain and liaise with external vendors, including building management, to ensure operational efficiency and smooth functionality of the office environment.

Event and Meeting Support

• Assist in planning and executing company events and office activities, such as quarterly communication meetings, holiday gatherings, team-building picnics, employee cultural events, training sessions, and management retreats.
• Provide logistical support for meetings, including setting up, maintaining, and breaking down event spaces as needed.
• Assist with New Hire Orientations.

Special Projects and General Support

• Handle special projects and additional duties as assigned, demonstrating flexibility and a proactive approach to evolving company needs and objectives.

Qualifications :

• Proven experience in administrative, office coordination, or similar roles.
• Exceptional organizational skills with the ability to multitask and maintain attention to detail in a dynamic environment.
• Strong verbal and written communication skills, with the ability to effectively communicate with internal and external stakeholders.
• Professional and approachable demeanor, capable of handling multiple tasks while maintaining a positive, solution-oriented attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software and tools (e.g., calendars, spreadsheets, and scheduling systems).
• Event planning experience is a plus, with the ability to organize and coordinate logistics for successful employee and organizational events.
• Demonstrated ability to embody and champion AnaVation’s culture, mission, and values in a professional, enthusiastic, and engaging manner.

FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs.

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Salary : $30 - $40