What are the responsibilities and job description for the Accounts Rec. Analyst position at Flexfab, LLC?
POSITION: Accounts Receivable Analyst
This position is responsible for all accounts receivable functions, collections analysis and duties related to assigned business unit(s). This position will be reporting directly to the company Controller.
Responsibilities: Oversee and maintain accurate records of all customer accounts, ensuring timely and accurate processing of receivables.
Accurately record cash receipts for the corresponding customer accounts, ensuring all transactions are properly documented.
Generate, review, and distribute monthly account statements to customers, ensuring all information is accurate and up to date.
Evaluate the necessity for issuing credits or rebills and accurately enter these transactions into the Infor LN system upon receiving approval from the sales and/or shipping departments.
Track returned goods sales orders, verify if a debit memo has been issued by the customer, and ensure the correct credit is applied to the customer's account.
Keep an updated log of credit reports and distribute them to relevant stakeholders on a weekly basis.
Utilize the Financial Institution’s daily reports to gather cash receipt data, prepare deposits for checks received, and accurately record daily deposits in an Excel spreadsheet.
Handle credit card payments, perform end-of-day settlements, and reconcile periodic credit card statements to ensure accuracy.
Generate and review sales commission reports, make necessary general ledger entries, and reconcile sales revenue general ledger accounts to ensure accurate commission payments.
Make customer reminder, collection and follow-up calls. Negotiate payment schedules where necessary. Resolve aged account non-payment issues. Proceed with a collection agency or litigation where necessary.
Respond to requests for invoice copies and proof of delivery and collaborate with sales and customers to resolve any discrepancies between customers and Flexfab.
Block/unblock customer accounts and/or sales orders for shipping and sales after checking the account for past due invoice status or any problem status. Print the picking list for COD and CIA blocked orders. Communicate with the appropriate personnel when putting customer on hold (block) because of past due status of account.
Handle the filing of bankruptcy claims and prepare the necessary letter of credit documents.
Evaluate new customer credit information, assess risk, discuss high-risk customers with management, set customer terms and limits, assign sales representatives, negotiate terms, and maintain credit files.
Complete customer credit reference requests.
Create and distribute invoices and related reports.
Sort and prepare invoices for various distribution methods to customers, ensuring timely and accurate delivery.
Analyze receivables and customer payment performance and report to management as requested.
Produce period-end reports using the Infor LN system and utilize the data for various reporting needs.
Compile necessary documentation for year-end audits related to accounts receivable.
Perform other duties as requested.
Communicate daily with shipping and sales concerning accounts receivable related transactions.
Communicate with customers, including management level, concerning customer accounts.
Qualifications
Bachelor’s degree or equivalent. Business and accounting courses are preferred.
3 - 5 years of experience in Accounts Receivable and a strong understanding of basic, functional debit/credit accounting.
Strong attention to detail.
Excellent written and verbal communication skills
Ability to work independently while managing tasks and meeting deadlines efficiently.
Proficiency with Outlook, Word, and especially Excel. ERP system experience is preferred.
How To Apply
If you meet these qualifications and are interested in being considered for this position, please submit your application & updated resume at www.flexfab.com.
Flexfab is an equal opportunity employer, disability & veteran friendly.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
This position is responsible for all accounts receivable functions, collections analysis and duties related to assigned business unit(s). This position will be reporting directly to the company Controller.
Responsibilities: Oversee and maintain accurate records of all customer accounts, ensuring timely and accurate processing of receivables.
Accurately record cash receipts for the corresponding customer accounts, ensuring all transactions are properly documented.
Generate, review, and distribute monthly account statements to customers, ensuring all information is accurate and up to date.
Evaluate the necessity for issuing credits or rebills and accurately enter these transactions into the Infor LN system upon receiving approval from the sales and/or shipping departments.
Track returned goods sales orders, verify if a debit memo has been issued by the customer, and ensure the correct credit is applied to the customer's account.
Keep an updated log of credit reports and distribute them to relevant stakeholders on a weekly basis.
Utilize the Financial Institution’s daily reports to gather cash receipt data, prepare deposits for checks received, and accurately record daily deposits in an Excel spreadsheet.
Handle credit card payments, perform end-of-day settlements, and reconcile periodic credit card statements to ensure accuracy.
Generate and review sales commission reports, make necessary general ledger entries, and reconcile sales revenue general ledger accounts to ensure accurate commission payments.
Make customer reminder, collection and follow-up calls. Negotiate payment schedules where necessary. Resolve aged account non-payment issues. Proceed with a collection agency or litigation where necessary.
Respond to requests for invoice copies and proof of delivery and collaborate with sales and customers to resolve any discrepancies between customers and Flexfab.
Block/unblock customer accounts and/or sales orders for shipping and sales after checking the account for past due invoice status or any problem status. Print the picking list for COD and CIA blocked orders. Communicate with the appropriate personnel when putting customer on hold (block) because of past due status of account.
Handle the filing of bankruptcy claims and prepare the necessary letter of credit documents.
Evaluate new customer credit information, assess risk, discuss high-risk customers with management, set customer terms and limits, assign sales representatives, negotiate terms, and maintain credit files.
Complete customer credit reference requests.
Create and distribute invoices and related reports.
Sort and prepare invoices for various distribution methods to customers, ensuring timely and accurate delivery.
Analyze receivables and customer payment performance and report to management as requested.
Produce period-end reports using the Infor LN system and utilize the data for various reporting needs.
Compile necessary documentation for year-end audits related to accounts receivable.
Perform other duties as requested.
Communicate daily with shipping and sales concerning accounts receivable related transactions.
Communicate with customers, including management level, concerning customer accounts.
Qualifications
Bachelor’s degree or equivalent. Business and accounting courses are preferred.
3 - 5 years of experience in Accounts Receivable and a strong understanding of basic, functional debit/credit accounting.
Strong attention to detail.
Excellent written and verbal communication skills
Ability to work independently while managing tasks and meeting deadlines efficiently.
Proficiency with Outlook, Word, and especially Excel. ERP system experience is preferred.
How To Apply
If you meet these qualifications and are interested in being considered for this position, please submit your application & updated resume at www.flexfab.com.
Flexfab is an equal opportunity employer, disability & veteran friendly.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
