Senior Executive Administrative Assistant

Job Description

Kenner, LA: Flexicrew Technical Services (FTS) is seeking an experienced Executive Administrative Assistant to provide direct support to the President and Executive Vice President while working cross-functionally to support department and company level events. This position requires a high level of professionalism, confidentiality, attention to detail, flexibility and initiative, must be highly organized, with ability to exercise good judgment and discretion handling a wide variety of activities, and work well under pressure.

This role will interact with a diverse cross-section of people and cultures, handling confidential and time sensitive information. This position will also serve as a liaison between the Executive Team and colleagues, co-workers, friends, and family, as directed. Availability outside of normal business hours may be required as needed. This position offer competitive pay and GREAT benefits!!

Essential Duties:

• Provide multi-faceted administrative support to ensure effective use of executive's time and productive interactions with staff and clients.
• Handle wide range of administrative support tasks while working independently; take initiative and implement processes to manage projects, information, and people through to completion with minimal supervision
• Manage Executive Team’s schedule, meeting preparations, follow-up tasks, and travel arrangements (to include professional/personal engagements).
• Reconcile expense reports and reimbursement of expenses for Executive Team.
• Prepare reports and/or special projects; may include data collection, coordination, final copy preparation, distribution and may include final presentation.
• Develop positive and strategic relationships at all levels of the organization.
• Use discretion, judgement, and knowledge of the organization to facilitate key activities while maintaining confidentiality.
• Process information requests and perform project management duties that may include coordinating conferences, large events, and other company functions.
• Consistently respond to all correspondence in a timely manner; may be required to monitor executive’s emails and respond on their behalf.
• Create and maintain accurate databases, contact records, and customer information, organizing and maintaining documents, filing, data entry, and answering multiple phone lines in a professional and courteous manner.
  
  

Requirements/Skills:

• 10 years of working experience in executive assistant roles
• Prior experience supporting marketing, financial, and event coordination tasks
• Excellent time management, collaboration, personal effectiveness, integrity, flexibility, technical capacity, and composure in stressful situations.
• Ability to prioritize multiple time-sensitive duties simultaneously.
• High level proficiency of the English language, both verbal and written, with a keen attention to detail.
• Proficient knowledge of Microsoft Office products.
• Understanding of databases/project management software.
• Analyze information and evaluate recommendations of process improvement.
• Proven track record of maintaining confidentiality.
• Effective interpersonal skills; exercising tact in dealing with both internal and external customers.
• Establish and maintain effective relationships, willingness to treat customers and coworkers in a manner consistent with the company's mission and philosophy.
• Demonstrated ability to exercise sound judgment, initiative, and problem-solving skills.
• Research, analyze, and summarize data, and prepare accurate and logical reports.
• Balance and adjust to changes with multiple priorities.
• Ability to work a flexible schedule, as needed
• Valid Driver's License with good driving record (valid driver’s license and maintenance thereafter is required as a condition of employment)
  
  

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to stand, walk, kneel, stoop and/or sit
• Ability to remain in seated stationary position for long periods of time
• Ability to navigate around office to use equipment as needed
• Light lifting (Up to 20 lbs.) as needed
  
  

Equal Opportunity Statement:

Flexicrew Technical Services is an Equal Opportunity Employer; employment with FTS is governed on the basis of merit, competence, and qualifications. Employment or consideration will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Company Description

Flexicrew Technical Services (FTS) was founded in 2015 to meet the growing demand for technical and professional talent. We are a WBENC Certified executive and technical search firm providing custom-tailored staffing solutions and talent acquisition to the Gulf South Region and nationwide.

Flexicrew Technical Services (FTS) was founded in 2015 to meet the growing demand for technical and professional talent. We are a WBENC Certified executive and technical search firm providing custom-tailored staffing solutions and talent acquisition to the Gulf South Region and nationwide.