Demo

Administrative Assistant

Flexjet
Cleveland, OH Full Time
POSTED ON 2/9/2025
AVAILABLE BEFORE 5/9/2025

Job Description

Job Description

This role provides high-level administrative and secretarial support to the SVP of Operations.

DUTIES & RESPONSIBILITIES

  • Assists in the management of the respective schedules utilizing MS Outlook, including planning and organizing events, meetings and travel
  • Provide administrative support to the company executive in a variety of capacities including :

Meeting preparation

  • Invoice and expense reporting
  • Travel coordination
  • Office upkeep
  • Shipping and receiving
  • Processing of letters, memos, policies, and procedures
  • Meeting preparation
  • Catering coordination
  • Welcomes guests, in person and by telephone, and directs inquiries
  • Maintains office supplies inventory by monitoring stock levels, anticipating needed supplies, and placing orders
  • Vendor Coordination : Manage relationships with external vendors and service agreements
  • EDUCATION & EXPERIENCE

  • High School Diploma or equivalent required. Some college preferred.
  • 2 year or more administrative experience required
  • Prior executive assistant experience strongly required
  • REQUIRED SKILLS

  • Outstanding organizational skills and the ability to handle multiple projects / tasks with little or no supervision, able to adapt to rapidly changing priorities
  • Ability to interface well with all departments within the company in a highly professional manner
  • Demonstrate the ability to communicate effectively and professionally with customers and external contacts to the organization
  • Self-motivated, exercising initiative, actively contributes to team successes
  • Demonstrated judgment of planning, prioritizing, and organizing diversified workloads
  • Proactive and attentive, with the ability to anticipate the executive’s needs and take initiative before requests arise
  • Possesses a high degree of proficiency with MS Office products, including Word, Excel, Power Point and Outlook, as well as Adobe.
  • Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization, in-office projects and information, as well as customer information
  • Excellent punctuation, spelling, and grammar
  • Exceptional attention to detail
  • Ability to be contacted and to work after hours, including weekends, if needed
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