Procurement Analyst

Purpose of Position

The Procurement Analyst supports purchasing and procurement operations across a variety of categories of indirect goods and services used in corporate office and learning center locations, including computer hardware and peripherals, office and meeting suppliers, promotional items, printed materials, routine facilities maintenance items and low dollar miscellaneous items. This includes executing purchasing transactions, conducting market and supplier research, analyzing spend trends, documenting customer needs and supporting category management teams with sourcing and bidding activities. This individual will be accountable for their quality of work as well as positively impacting the work of others on the team by driving operational efficiency, financial controls, quality and cost management.

Tasks and Responsibilities

• Manage incoming purchasing requests in a timely manner. Proactively reach out to requesters to clarify requirements, understand timelines and communicate order status.
• Perform market research and price analysis to review sources of supply and establish reasonableness of purchase order prices. Price requested items with existing qualified suppliers and/or issues Requests for Quotations (RFQs) as needed.
• Partner with the Supervisor, Procurement Operations and the Category Leads as needed to identify and vet potential new suppliers and execute RFx events and support supplier contracting activities.
• Monitor the purchase order lifecycle including ensuring orders are correctly entered in company purchasing systems, approved per company requirements, successfully sent to suppliers and properly closed out once the goods or services have been received.
• Work with suppliers to address any delays or other issues that arise.
• Partner with Accounts Payable as needed to ensure purchased and correctly invoiced.
• Support the analysis and reporting of purchasing activities, spend trends and supplier performance metrics by gathering and consolidating transactional data and building dashboards and summaries.
• Partner with the Supervisor, Procurement Operations to identify opportunities to adjust processes and or supplier partnerships based on trends.
• Provide customer support and guidance for employees on questions related to procurement policies and purchasing tools.

Minimum Education

Bachelor’s degree in supply chain discipline, business or related field or equivalent experience.

Minimum Experience

One to three years of purchasing, procurement or finance experience.

Knowledge, Skills, Abilities

• Ability to communicate effectively both verbally and in writing
• Attention to detail
• Ability to act without guidance within established policies and procedures as an official agent of the company
• Base understanding of sourcing and purchasing processes.
• Excellent computer skills including, MS Office suite
• Excellent organizational skills
• Strong analytical skills
• Ability to interact with various levels of internal stakeholders and well as external parties in a professional manner
• Ability to adapt to changing priorities and manage multiple requests simultaneously
• Able to work unsupervised, as needed

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met and/or encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.