HR Coordinator

Do you want to make a real difference?

At Flint Hills Area Transportation Agency (ATA Bus), our mission is to provide and promote the highest quality transit services to the Flint Hills communities. Our riders count on us to provide safe and reliable public transportation services in Manhattan, Junction City, Ft. Riley, and parts of Pottawatomie County. 

We are hiring immediately for a full-time Human Resources Coordinator. The position is 40 hours per week, Monday - Friday during the core business hours of 8:00 AM - 5:00 PM. The start and end time of the schedule will be agreed to prior to the start date. 

Our Commitment to Diversity and Inclusion:

ATA Bus firmly commits to the communities we serve and our employees. As an equal opportunity employer, we strive for a workforce that reflects our community. No person is unlawfully excluded from employment opportunities based on race, color, sex, religion, national origin, age, disability, sexual orientation, gender identity, pregnancy, genetic information, veteran status, or other protected class.

SUMMARY OF THE POSITION:

The Human Resources Coordinator will implement programs and policies related to all areas of human resources and in accordance with federal and state regulations. They will provide excellent customer service to all employees and partners when responding to requests and questions. The Human Resources Coordinator will effectively administer and maintain all benefit programs and personnel records.

ESSENTIAL DUTIES AND RESPONSIBILITES:

Recruiting

• Manage all phases of the recruitment and hiring of qualified applicants. Post open positions, advertise on social media and distribute internal job listings. Work with hiring manager to review job applications and phone screen candidates. Track the overall status of all candidates. Establish job candidate interview schedule and communicate to hiring manager and candidate, debrief on candidates after the interview, obtain approval to hire from Manager and Director of Human Resources, and extend offers of employment. Process notifications to all applicants of non-hire. 
• Schedule, conduct and communicate applicant pre-employment requirements such as background checks and drug screenings.

Onboarding and Training

• Provide initial orientation for new employees to include tracking and completion of new hire paperwork, including but not limited to I-9 documentation and verification. Educate new employees on personnel policies and procedures and benefit programs.
• Create, maintain and update personnel records for all employees, to include tracking DOT physical, Driver’s License renewal, and required training. 
• Provide assistance to the Director of Human Resources in the development of employee training programs.

Benefits

• Administer all benefit programs and the management of all benefit vendors. Processes the required documents for enrollments, changes and terminations through payroll and insurance providers to ensure accurate record-keeping and proper deductions. Reconciles benefits statements and send to Accounting for payment.
• Strive to ensure employee understanding of benefits programs by regularly generating communication and counseling employees/dependents as situations arise. Resolve employee questions and complaints related to health and welfare plans, refer difficult or very complex complaints to manager as needed.
• Manage annual benefits open enrollment period during 4th quarter of each year. Arrange for distribution of plan summary materials and required notices, assist with communicating and collecting changes to employees. Conduct employee presentations. Process changes within deadlines.
• Assist with coordinating return to work for Family Medical Leave of Absence and other leave of absences.
• Manage Worker’s Compensation with insurance company. Prepare annual wage estimates and actual wage calculations for all worker’s compensation. Produce reporting for auditor, and compiling detailed reports and statements as needed or required by the State of Kansas, the insurance company, and FHATA Board of Directors.

Reward/Recognition

• Assist the Director of Human Resources with company-wide Reward and Recognition programs.

Compliance

• Ensure continual FHATA compliance with all federal and state employment regulations, including preparation of required governmental compliance reports.
• Coordinate and assist with the ACA benefits reporting requirements.
• Serve as Designated Employer Representative (DER), coordinate FHATA drug-testing policy and procedures with contract provider and other FHATA DER’s to include random and pre-employment screenings. Conduct employee training on the drug and alcohol policy.

Other Duties

• Performs customer service functions by answering employee requests and questions. Maintain a professional and cooperative relationship with peers, supervisors, and the community. Perform outreach to community sources as needed.
• Recommends new approaches, policies and procedures to the Director of Human Resources to continually improve efficiency of policies and procedures, the department and services performed.
• Other duties as assigned by the Director of Human Resources.

QUALIFICATIONS:

Minimum Qualifications:

A Bachelor’s degree in Human Resources or business-related field and/or equivalent experience plus three to five years’ experience in the field of Human Resources, specifically recruiting, benefits management, training, and/or compliance. Experience with Microsoft Office tools (Outlook, Word, and Excel) and Human Resources Information Systems.

Preferred Qualifications:  

SHRM Certified Professional (SHRM-CP) credential. Experience in a transportation related field.

Knowledge, Skills, and Abilities:

• Demonstrated proficiency in personnel file management, data entry, data tracking and reporting.
• Demonstrated proficiency to research and resolve a wide range of problems.
• Ability to learn and apply current FHATA policies and procedures.
• Ability to recruit, manage benefits, onboard/offboard, and ensure compliance.
• Knowledge of customer service principles and practices. Ability to communicate effectively both verbally and in writing.
• Must have strong interpersonal skills, demonstrated confidentiality, strong organizational skills with an emphasis on attention to detail.
• Ability to interpret and apply City, County, State, and Federal regulations.
• Ability to work with a team and independently, be a self-starter.
• Ability to handle many tasks and keep high ethical standards.
• Proficient with Microsoft Office tools and Human Resource Information Systems.

 Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at all times.

 Our Benefits Package:

• Pay range is $18 - $24 per hour based on experience.
• Medical, dental, vision, life/AD&D, and disability insurance.
• 401(k) retirement plan with company contributions.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Salary : $18 - $24