What are the responsibilities and job description for the Assistant Director, Research Program/Services (24017) position at Florida Agricultural and Mechanical University?
Position Vacancy Announcement
Florida A&M University is pleased to announce the acceptance of qualified applications for the Assistant Director, Research Program/Services vacancy. This position is a 100% Extension position and responsible to the Director, Cooperative Extension. The position provides administrative direction, coordination and the control of activities including the day-to-day oversight of support and administrative staff on campus and at satellite locations for Cooperative Extension.
Responsibilities
Coordinates/monitors budget activities pertaining to Cooperative Extension and all related projects, including tracking of expenditures, encumbrances, amendments, personnel, payments and program income; Prepares budget amendments, payroll and other accounting adjustments, journal entries, cost center reports and any other documents as needed in the management of funds; Directs and manages personnel functions, including requests to advertise, onboarding, faculty recommendations, AORs, staff and OPS employment actions; maintains files and/or copies of personnel action requests; Directs and manages procurement functions, including managing the procurement process from requisition to payment and coordination with purchasing, accounts payable and vendors as needed; work with suppliers, vendors, consultants, sub-contract awardees, etc. to set up contracts for payment of services; Directs and manages travel functions, including initiate and process all paperwork related to travel and travel reimbursements; maintain file/copy of all approved travel and reimbursement requests; Assists with administrative direction and management of Extension activities, including the day-today supervision of support and administrative staff on-campus and satellite locations of the Extension program; This includes conducting meetings, facilitating training and evaluation for professional development; Advise and assist in the reporting of programming and activities while serving as a college site administrator for the National Institute of Food and Agriculture (NIFA) reporting portals; Provides direct administrative support to selected extension program teams, including data collection and reporting and grants management; Provides administrative direction/coordination for special events, programs and activities; and, other assignments deemed necessary and appropriate for the administration of Extension Program and directed by Director.
Minimum Qualifications
Bachelor's degree in an appropriate area of specialization and four years of related experience; or master's degree in an appropriate area of specialization and two years of related experience.
Recommended Competencies
Ability to communicate verbally and in writing;
Ability to interpret and recommend policy;
Ability to prepare, analyze and administer budgets;
Experience in grants management;
Ability to establish and maintain effective working relationships;
Advanced knowledge of federal program funding, policies and regulations; and,
Ability to understand, apply knowledge, analyze and solve problems.
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer.
Time Limited Position
This position is "time-limited". Time limited positions are funded by a contract or grant, auxiliaries and local funds having a defined expiration date. Persons hired in such positions are eligible to attain permanent status with the University but are not entitled to retention rights in the event of the expiration and/or non-renewal of the contract or grant.
Florida A&M University is pleased to announce the acceptance of qualified applications for the Assistant Director, Research Program/Services vacancy. This position is a 100% Extension position and responsible to the Director, Cooperative Extension. The position provides administrative direction, coordination and the control of activities including the day-to-day oversight of support and administrative staff on campus and at satellite locations for Cooperative Extension.
Responsibilities
Coordinates/monitors budget activities pertaining to Cooperative Extension and all related projects, including tracking of expenditures, encumbrances, amendments, personnel, payments and program income; Prepares budget amendments, payroll and other accounting adjustments, journal entries, cost center reports and any other documents as needed in the management of funds; Directs and manages personnel functions, including requests to advertise, onboarding, faculty recommendations, AORs, staff and OPS employment actions; maintains files and/or copies of personnel action requests; Directs and manages procurement functions, including managing the procurement process from requisition to payment and coordination with purchasing, accounts payable and vendors as needed; work with suppliers, vendors, consultants, sub-contract awardees, etc. to set up contracts for payment of services; Directs and manages travel functions, including initiate and process all paperwork related to travel and travel reimbursements; maintain file/copy of all approved travel and reimbursement requests; Assists with administrative direction and management of Extension activities, including the day-today supervision of support and administrative staff on-campus and satellite locations of the Extension program; This includes conducting meetings, facilitating training and evaluation for professional development; Advise and assist in the reporting of programming and activities while serving as a college site administrator for the National Institute of Food and Agriculture (NIFA) reporting portals; Provides direct administrative support to selected extension program teams, including data collection and reporting and grants management; Provides administrative direction/coordination for special events, programs and activities; and, other assignments deemed necessary and appropriate for the administration of Extension Program and directed by Director.
Minimum Qualifications
Bachelor's degree in an appropriate area of specialization and four years of related experience; or master's degree in an appropriate area of specialization and two years of related experience.
Recommended Competencies
Ability to communicate verbally and in writing;
Ability to interpret and recommend policy;
Ability to prepare, analyze and administer budgets;
Experience in grants management;
Ability to establish and maintain effective working relationships;
Advanced knowledge of federal program funding, policies and regulations; and,
Ability to understand, apply knowledge, analyze and solve problems.
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer.
Time Limited Position
This position is "time-limited". Time limited positions are funded by a contract or grant, auxiliaries and local funds having a defined expiration date. Persons hired in such positions are eligible to attain permanent status with the University but are not entitled to retention rights in the event of the expiration and/or non-renewal of the contract or grant.
