Events Manager

• Plan, organize, and execute a variety of college-wide and ad-hoc events, including but not limited to Dean’s Suite-hosted events, recognition ceremonies, donor events, community outreach programs, faculty and staff appreciation activities, holiday gatherings, and student-focused events.
• Develop and manage detailed event timelines, task lists, and planning schedules to ensure all logistics are in place for successful execution.
• Research and secure venues, catering, audiovisual support, transportation, and event staffing as needed.
• Ensure all events maintain a high standard of professionalism, branding consistency, and strategic impact.
• Collaborate with the Development team to support fundraising activities, donor engagement events, and stewardship initiatives.
• Coordinate the Continuing Medical Education (CME) activities and symposiums to ensure proper execution and compliance with accreditation guidelines.
• Serve as a central resource for event planning across the college, offering guidance on best practices and execution strategies for events produced by other departments.
• Lead year-round planning for major, high-profile events that require extended timelines, such as community engagement initiatives, signature ceremonies, and student and trainee recruitment events.
• Develop and implement standardized event planning processes, ensuring consistency, efficiency, and adherence to the College of Medicine and University policies. Establish best practices, workflows, and documentation to streamline event execution and enhance coordination across departments, and scalability for future events.

• Oversee all logistical aspects of event execution, including vendor coordination, setup, on-site troubleshooting, and event breakdown.
• Act as the primary on-site contact to ensure all event elements run smoothly and attendees have a positive experience.
• Coordinate efforts with the communications team to ensure cohesive branding, event promotion, and follow-up outreach.
• Work with photographers, videographers, and marketing professionals to capture and promote events effectively.
• Ensure events comply with College of Medicine and University policies, safety requirements, and risk management protocols.

• Partner with Dean’s Office and COM Finance to ensure fiscal accountability for all college-wide events.
• Develop and track event budgets, ensuring cost-effective planning while maintaining event quality.
• Process purchases and expenses, including vendor invoices, requisitions, and purchase orders, ensuring all financial transactions comply with FAU policies.
• Liaise with the FAU Controller’s Office and Accounts Payable to ensure timely vendor payments and financial record-keeping.
• Maintain accurate financial records related to event expenditures and provide reports for budget tracking and forecasting.

• Partner with faculty, staff, and external stakeholders to ensure events support the college’s fundraising and community engagement goals.
• Work with the Dean’s Office, Development, Community and Outreach, and Educational teams to identify strategic community events where the college should participate (sponsorships, ticketed events, donor luncheons, etc.) and coordinate attendance.
• Support COM Advisory Board meetings and activities, working with the Associate Dean for Finance and Administration and the Development team to ensure the successful execution of engagement and fundraising efforts.
• Assist in securing corporate sponsorships for select signature events in collaboration with Development.

• Collect feedback from attendees, stakeholders, and leadership, and track KPI’s to measure event success and make data-driven improvements.
• Maintain detailed event records, reports, and best practices to inform future event planning.
• Propose creative and innovative approaches to improve engagement, attendance, and the impact of key events.

• Performs other job-related duties as assigned to support the overall mission and objectives of the college.

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience.

Preferred Qualifications/Skills:

• Bachelor’s degree in Event Management, Hospitality, or a related field.
• 3–5 years of experience in event planning, preferably in higher education, healthcare, nonprofit,

or fundraising environments.

• Strong ability to manage multiple large-scale events simultaneously with precision and attention

to detail.

• Proven ability to develop and manage event budgets, negotiate vendor contracts, and oversee

logistical planning.

• Excellent interpersonal and communication skills with the ability to engage effectively with

diverse stakeholders.

• Proficiency in event management software, Microsoft Office Suite, and virtual meeting platforms

(e.g., Zoom).

• Willingness to work evenings and weekends as needed for events.
• Experience in corporate sponsorships and donor engagement events.
• Familiarity with higher education event policies and institutional branding guidelines.
• Knowledge of best practices in fundraising event management and community outreach

initiatives.

• Strong problem-solving and crisis management abilities and adaptability under pressure.
• Ability to remain calm, professional, and solution-oriented in high-pressure event situations.
• Creative and strategic mindset, capable of developing new engagement opportunities.
• Detail-oriented with a commitment to excellence in event execution.
• Customer-focused approach with professionalism and enthusiasm for building relationships.
• Ability to lift and carry event materials (up to 25 lbs.).
• Ability to stand for extended periods and move between event locations.

$65,000 per year. COM: Employee Operations & Administration Boca Raton Monday - Friday, 8 a.m. - 5 p.m. Occasional nights and weekends as needed. 2025-03-16 APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.