Events Manager

Ranked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world-class health care in Palm Beach County and the greater Treasure Coast.

Outstanding physicians, state-of-the-art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range of patient needs. Jupiter Medical Center is the only hospital in Palm Beach, Martin, St. Lucie and Indian River counties to receive a 4-star quality and safety rating from the Centers for Medicare & Medicaid Services (CMS).

Education

• Bachelor’s Degree preferred
  
  

Experience / Qualifications

• Minimum 3 years of experience in an Events Manager role. Non-profit environment and/or healthcare environment a plus.
• Experience in special events with a clear understanding of logistics, budgeting, projections, analytics, and fundraising.
• Must have strong written and verbal communication skills, exceptional organizational skills, and attention to detail.
• The ability to plan and administer multiple concurrent projects, knowledge of event scheduling, production, administration, and sponsorship.
• Proficiency in Microsoft Outlook, Microsoft Word, Excel, PowerPoint required and experience with Raiser’s Edge is desirable.
• The ideal candidate will have a very positive attitude and be willing to jump in and assist on projects as needed.
• Tactful exercise of judgment and discretion given the high net worth of constituents.
• Excellent interpersonal skills and the demonstrated ability to relate well with individuals at every level of an organization, both internally and externally.
• Ideal candidate should be able manage and monitors timeframes and deliver clear and concise event recaps.
• Work directly with vendors, partners, and internal stakeholders for all event related needs under the Director of Events
• Maintain event ROS’s, event overview decks and workback schedules for events when needed.
• Support on-site execution of events when needed.
• Event Manager must attend all events.
• Adhere to brand strategies.
• Ability to represent Jupiter Medical Center and the Foundation with a wide range of constituencies in a manner that heightens the quality of the relationship and advances the positive perceptions of the Medical Center and the Foundation in the community.
  
  

Position Summary

The Manager of Events, in collaboration with the Director of Events, will assist in executing a comprehensive calendar of events. His/her focus will be primarily on the annual Lighthouse Legacy Society luncheon, annual donor reception, community receptions and providing support for the ladies’ golf tournaments. In addition, he/she will assist with the annual Charity Golf Classic, Black Tie Ball, Women’s Health and Wellness Conference, Leaders in Philanthropy recognition dinner in addition to private receptions, campaign events, ribbon-cuttings and groundbreakings.

Examples Of Logistical Components Of The Position Include

• Coordination with courier service for delivery to venues.
• Silent auction management.
• Assist donors with registrations for events when necessary.
• Coordinate vendor tables for women’s conference.
• Assist as needed with following up for collateral creation.
• Menu selections.
• Schedule photographers.
• Coordinate A/V.
• Act as liaison for tournament chairs.
• Create presentation checks.
• Coordinate check presentation photos.
  
  

Principal Responsibilities

• Securing venues and thorough review of contracts prior to approval by Director of Events.
• Preparing for the event, working with the venue, vendors, maintaining event records as well as logistical oversight, and conducting necessary follow-ups, invoicing and thank you letters.
• Assist Director of Events with room layout when needed.
• Extensive coordination of auction catalog for Black Tie Ball.
• Works closely with the Director of Events in the development of event related collateral including invites, programs, signage, and other collateral as needed.
• Update Raisers Edge as needed for sponsors, underwriters, and Donors.
• Must attend all events including, but not limited to, the Annual Black-Tie Ball, Charity Golf Classic, Leaders in Philanthropy Dinner, Annual Donor Reception, Lighthouse Legacy Society Luncheon, Women’s Health & Wellness Conference, private dinners, community receptions and committee meetings.
• Ensures that information disseminated to staff is monitored for effectiveness and changed as needed.
• Effectively uses and role models current leadership techniques and theories, encouraging the decision-making skills of staff members and providing insight and leadership in complex situations.
• Ensures that information disseminated to staff is monitored for effectiveness and changed as needed.
• Understands and enforces hospital and personnel policies and procedures.
• Serve on hospital and Patient Care Services committees, teams, and work groups as requested.
• Performs other duties as assigned.
  
  

Leadership Competencies

Establishing Relationships

Builds effective networks, working relationships, and alliances with a broad range of stakeholders (both internal and external) in order to collaborate effectively within divisions and across boundaries. Can relate to all kinds of people regardless of background; find topics and common interests that can be used to build rapport with others.

Developing Talent

Provides guidance and feedback to help others strengthen knowledge/skills needed to accomplish tasks, solve problems, and perform effectively.

Inspiring and Motivating Others

Fosters commitment and cohesiveness by motivating, guiding, and facilitating cooperation within the department toward goal accomplishments. Can persuade others, build consensus, and ensure cooperation from others to gain genuine acceptance to accomplish “win-win” solutions.

Demonstrating Emotional Intelligence

Exercises self-leadership, self-awareness, and self-regulation; manages emotions so that they are expressed appropriately; leads others by showcasing adaptability, empathy, and social skills.

Acting with Integrity

Interacts with others in a way that is seen as direct and truthful; ensures confidence in individual and organizational motives and representations. Acts in a way that is consistent with personal and organizational values by keeping confidence, promises, and commitments. Clearly states goals and beliefs; informs people of their true intentions, does what they say they will do; follows through on commitments.

Acting Strategically

Aligns day to day activities around broader organizational goals and objectives; prioritizes resources based on the strategic objectives of the organization.

Being a Champion for Change and Innovation

Supports people in their efforts to try new things. Generates novel and valuable ideas and uses these ideas to suggest new or improved processes.

Communicating Effectively

Speaks and writes clearly, conveys information in a concise, organized, and logical manner. Listens attentively and exercises tact, discretion, and diplomacy when interacting with members of the department and across the organization.

Promoting Diversity and Inclusion

Treats all people with dignity and respect by being fair and consistent. Demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics. Challenge’s bias and intolerance. Develops all-inclusive groups in the realms of social interaction and communication. Shows respect for the beliefs of others; encourages and promotes practices that support cultural diversity; discourages behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.

Holding Self and Others Accountable

Sets clear performance expectations and objectives for self and others; evaluates work performance and provides feedback when needed. Accepts responsibility and accountability.

Physical Requirements

Requires sitting for long periods of time, also stooping, bending, standing, and stretching. Must have manual dexterity for typing and computer data entry. Able to work under a stressful environment, work independently, capable of making sound decisions, be detail oriented, alert, and self-motivated. Ability to push/pull up to 40lbs., carry and lift up to 20lbs.

Threshold Requirements

• These threshold requirements are required and completed yearly basis
• Annual Joint Commission mandatory education requirements, in-service and health requirements including attendance at new employee orientation
• TB/PPD Surveillance Program
• Maintenance of required professional licensing and/or certification(s).
  

This is not necessarily an extensive list of all responsibilities, skills, duties, requirements, or working conditions associates with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or require that other or different tasks be performed when circumstances change. I have reviewed these job requirements and verify that I can perform all essential functions of this position.