Sleep Lab Coordinator

Our Vision is to be the best choice for healthcare in our community

Job Title: Sleep Lab Coordinator

Department: Sleep Lab

Reports to: Office Supervisor

Job Summary: Assists providers and manages clinical functions in the department. MA experience preferred but not mandatory. At least 2 years in an clinical office setting working with authorizations.

WHAT DOES FMC HAVE TO OFFER ITS EMPLOYEES?

We offer a wide choice of compensation and benefit programs that are among the best. From competitive salaries to retirement plans. We make every effort to take care of the people who make our company great.

• Gives you an employer that you will have pride in working for
• Provides excellent training programs and opportunities for growth
• Offers Medical Benefits including:
  • Employer Contributions to HSA high deductible plan
  • Discounts at our medical facilities
  • Cigna Open Access OAPIN & OAP plans
• Supports Incentive based Wellness Programs
• Offers company sponsored Life Insurance with buy-up provisions
• Provides Dental, Vision, Long and Short Term Disability, Accident & Illness policy options
• Supports Paid Time Off and Holidays
• Gives generous 401K plan with annual 3% Employer contribution after one year of employment
• Values and appreciates its employees
• Boasts a reputation for superior health care and quality service

Essential Functions of the Position:

• Assists provider with set up of Sleep Lab testing and Education for patients
• Addresses and handles all tasks
• Returns messages
• Notifies patients of test results and instructions from provider
• Schedules follow up appointments
• Enters referral information into the Practice Management System for referral tracking / collecting copays or co-insurances due at time of service.
• Handles sleep lab calls for the office
• Distributes, reviews, and teaches patient education
• Assist patients with mask fitting and use
• Teach patient to operate and adjust Cpap and Bipap machines
• Prepares referrals and obtains authorizations for Managed Care patients per provider
• Obtains approval from the provider for requested authorizations
• Schedules appointments
• Coordinates sleep lab visits
• Notifies patients of the appointments
• Forwards clinical data to the treating provider and/or facility
• Uses approved web tools to obtain authorizations
• Notifies providers and staff of changes in the referral process or insurance requirements
• Enters referral authorization information into Practice Management System
• Maintains updated network information
• Coordinates admissions with providers and facilities
• Manages incoming and outgoing referrals for the lab
• Acquires all medical records necessary for visit
• Makes sure all ordered tests have been performed and results are present
• Follow protocol of getting reports back to Referring providers
• Follow protocols for set up and reporting of the Inspire testing

Manages all DME orders

• Assists in the ordering of DME items related to sleep
• Coordinates with each DME provider to make sure they take the patient's insurance and all necessary documentation is sent at the time of the ordered
• Ensure patients have follow up visits for their compliance after DME is ordered.
• Work with DME companies on any issues with equipment or patients

• Completes the end of day processes
• Maintains medical equipment; ensures all equipment is calibrated, cleaned, sterilized and charged
• Collects red bags as necessary
• Monitors and replaces sharps containers when needed
• Stocks exam rooms and sleep lab
• Cleans and sanitizes exam rooms and sleep lab
• Empties HIPAA container into destruction bin
• Logs off of all work stations including exam rooms



Additional Responsibilities:

• Maintains an organized and clean work area
• Participates in maintenance of clinical supplies
• Performs other incidental and related duties as required and assigned



Physical and Mental Demands:

• Physical requirements
• Able to stand or walk for long periods
• Use of proper body mechanics
• Normal concentration and normal complexity of decision making
• High level verbal and written communication skills
• Above average ability to manage multiple tasks simultaneously



Occupational Exposure:

• High risk exposure to bloodborne pathogens and chemical hazards



Job Qualifications:

• High school graduate or GED equivalent
• Strong customer service orientation
• Completion of MA certification program preferred
• Strong team player
• Basic computer proficiency
• Minimum 2 years experience in a clinical office setting working with authorizations.
• Medical Assistant experience preferred.

We are an Equal Opportunity Employer and make employment decisions without regard to race, gender, disability or protected veteran status