Campus Registrar

Florida National University contributes to the education of a diverse student body within the community it serves. FNU employs and develops a faculty of scholars proficient in the art of teaching. We strive to prepare students for employment in their chosen careers through quality education and instruction.

Position Overview:  Manage and supervise the campus Registrar's office. Maintain records for all students, including: program, schedules, class participation, grades and graduation date. Maintain and update all computerized academic records. Create, maintain and close files of current, withdrawn, graduate, and terminated students. 

Key Responsibilities: 

1. Communication Management: Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally.
2. Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of admission activities.
3. University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies.
4. Special Projects: Execute special projects assigned by the President or supervisor.
5. Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations.
6. Assigned Duties: Undertake other assigned duties as required.

Position Responsibilities:

1. Manages and supervises the Campus Registrar's Office.
2. Completes the students' registration process.
3. Supervises the administration of placement and entrance tests to new students. 
4. Advises students in regards to class participation, course selection and graduation requirements.
5. Properly places students in remedial courses as needed per diagnostic test.
6. Maintains the student Academic file with the required documentation
7. Enters, maintains, and backs-up computerized student records data.
8. Every mini-semester, posts and keeps updated the Campus Master Schedule in the computer management system.
9. Schedules students based upon the classes assigned by Division Heads.
10. Complies with the Add and Drop period policy
11. Maintains accurate Academic Status of all students every mini-semester (Active, Leave of Absence, Probation)
12. Completes the Student Status Confirmation Report (SSCR) every mini-semester.
13. Prepares Registered Credit by Term report every mini-semester
14. Controls class participation for retention purposes
15. Complies with the withdrawal Policy.
16. Post final grades in a timely manner.
17. Prepares students' graduation lists for each mini-semester.
18. Ensure that graduating students’ files are processed accurately by the set schedule.
19. Completes and updates In-School Deferment Request forms.
20. Ensures that all presently enrolled students have correct graduation date and make adjustments as needed.
21. Ensures that students' records are kept according to FNU's policies.

Other Duties: 

1. Oversee the accurate and confidential maintenance of academic records for active-duty students, ensuring compliance with military educational guidelines.
2. Evaluate and process military transcripts, translating military training and experience into academic credits, facilitating a smooth transfer process.
3. Work closely with the Director of Military Affairs and academic departments to establish and maintain flexible course schedules, accommodating their courses to the military service obligations.
4. Stay informed about changes in military educational policies and ensure the institution’s compliance with relevant regulations affecting active-duty students.

Education/Experience:

• Minimum bachelor’s degree in fields such as Education, Business Administration, or a related area. Master’s degree preferred in Higher Education Administration, Educational Leadership, or a related field.
• Minimum of five (5) years in registrar or related administrative roles within higher education.
• Demonstrated expertise in higher education registration and records management
• Proficiency with Student Information Systems (Campus Nexus preferred)
• Advanced proficiency in Microsoft Office Suite and records management systems
• Strong data analysis and system administration capabilities
• Comprehensive knowledge of federal education regulations and compliance requirements
• Understanding of academic records maintenance principles and procedures
• Commitment to academic excellence and student success
• Ability to supervise staff, manage teams, and lead projects

Skills:

• Ability to manage and maintain detailed academic records.
• Strong communication and customer service skills to interact effectively with students, faculty, and staff.
• Analytical skills to address and resolve issues related to student records and registration processes.
• Ensuring accuracy in records and compliance with regulations
• Demonstrated organizational and time management skills
• Proven ability to handle confidential information with discretion
• Results-oriented approach with commitment to continuous improvement
• Strong ethical standards and professional integrity
• Physical presence on campus
• Flexibility to work extended hours as needed
• Ability to adapt to changing priorities and deadlines

Schedule:

• Monday - Thursday: 2 days from 8:00am to 5:00pm and 2 days from 12:00pm to 9:00pm 
• *Fridays alternate (campus closes at 7pm) (8:00am to 5:00pm or 10:00am to 7:00pm)

Job Type

Full-time 

Benefits:

•           

Health Insurance

•           Dental Insurance

•           Vision Insurance

•           Life Insurance

•           Supplemental Benefits

•           Paid Holidays 

•           Vacation

•           Sick Time

•           Bereavement Leave

•           Jury Duty

•           Military Leave

•           Personal Leave

•           Benefits Continuation (COBRA)

•           401(k) Savings Plan

•           Educational Assistance

•           Family Medical Leave Act (FMLA) 

Working Conditions

General office working conditions. Noise level is at normal office capacity.

Physical Demands

The physical demands described here are representative of those that must be met by employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

While performing the duties of this job, the employee may be required to frequently and for extended periods of time, sit; stand; walk; use hands to handle and feel objects; reach with hands and arms; climb stairs. This position requires the ability to see, hear, and operate a computer keyboard and standard office equipment. The employee must lift and/or move up to (10) pounds and occasionally lift and or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust to focus. The employee must travel to other campuses, as needed and/or required.

Safety Hazard of the Job

Minimal Hazards.