Career Services Specialist

Position Overview: The Career Services Specialist is essential in fostering the professional development of students and alumni, contributing to the overall success and reputation of the institution. Accountable for supporting students and alumni in their career development by providing guidance, resources, and facilitating connections with potential employers. Cultivate and oversee business and industry relationships to identify career opportunities, employment options, and internships within the community for students. This position involves collaborating with academic departments, organizing career events, and offering personalized assistance to individuals seeking employment or career advancement. 

Key Responsibilities: 

1. Communication Management: Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally.
2. Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of admission activities.
3. University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies.
4. Special Projects: Execute special projects assigned by the President or supervisor.
5. Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations.
6. Assigned Duties: Undertake other assigned duties as required.

Position Responsibilities:

Job Development and Placement:

1. Research prevailing employment trends, perform market surveys, and proactively explore job prospects via telemarketing, cold calls, direct outreach, and networking efforts.
2. Aggregate and routinely update informational files containing details on local employers, job banks, and available employment opportunities. Additionally, manage student placement information.
3. Establish and maintain relationships with employers to identify job openings, internships, and potential career paths.

Student and Alumni Support:

1. Assign internship placements to students who require them or express interest.
2. Assist current students in identifying part-time employment opportunities.
3. Introducing new students to Placement office services during orientation.
4. Reach out to potential graduates before their graduation term, offering University-provided placement services, and initiate graduate interviews with potential employers.
5. Conduct follow-up communication after interviews with both employers and students, documenting the feedback received.

Event Coordination:

1. Plan and oversee job fairs, career workshops, and networking events.
2. Work in partnership with academic departments to incorporate career-related activities into the curriculum.
3. Cultivate robust relationships with academic departments to streamline student placements aligned with their field of study.

Resume and Interview Assistance:

1. Recognize and assist students in cultivating work-related skills such as professional attire, resume crafting, interview preparation, and job application processing.
2. Arrange and manage training sessions for students, encompassing interpersonal skills, employability skills, resume development, and other job-related areas.
3. Provide mock interviews and constructive feedback to improve interview performance.

Data Management:

1. Keep precise and current records of interactions with students/alumni, job placements, and employer contacts.
2. Employ databases and tracking systems to effectively manage career-related information.
3. Document and collect feedback from employers regarding the performance of referred employees.
4. Produce a thorough annual report derived from placement results.
5. Conduct surveys with graduates to collect data on the efficacy of the University's program.
6. Consistently oversee actions for improvement at the campus level, as specified in the Placement Office’s Planning, Assessment, and Implementation Form.
7. Guarantee compliance with licensing and accrediting organizations.

Networking and Outreach:

1. Participate in outreach initiatives to broaden the network of potential employers.
2. Act as a representative of the institution at external events and conferences associated with career services.

Department of Defense Responsibilities:

1. Take on the responsibility of guiding service members on the application process for jobs aligned with their qualifications and skills. 
2. Identify and communicate available job resources to facilitate a smooth transition into employment upon graduation.
3. Stay informed about changes in military educational policies and ensure the institution’s compliance with relevant regulations affecting active-duty students.

Qualifications

• Associate degree, Bachelor preferred.
• Solid understanding of the student life cycle within a school setting and/or the Career Services process.

• Strong interpersonal and communication skills, including problem solving, organization and conflict resolution skills.
• Familiarity with industry trends and job market demands.
• Proficiency in utilizing career services software and databases.

• Ability to work with people from a variety of diverse social and economic backgrounds.
• Develops constructive and cooperative working relationships with others.
• Ability to professionally represent the campus in the employment community.
• Very strong phone and computer proficiency in Word, PowerPoint and Excel a must, including typing and data entry.
• Ability to work independently and adapt to change.
• High energy, assertive, results driven and highly ethical.

Schedule:

• Monday - Thursday: 2 days from 8:00am to 5:00pm and 2 days from 12:00pm to 9:00pm 
• *Fridays alternate (campus closes at 7pm) (8:00am to 5:00pm or 10:00am to 7:00pm)

Job Type

Full-time 

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Supplemental Benefits
• Paid Holidays 
• Vacation
• Sick Time
• Bereavement Leave
• Jury Duty
• Military Leave
• Personal Leave
• Benefits Continuation (COBRA)
• 401(k) Savings Plan
• Educational Assistance
• Family Medical Leave Act (FMLA) 

Working Conditions

General office working conditions. The noise level is at normal office capacity.

Physical Demands

The physical demands described here are representative of those that must be met by employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

While performing the duties of this job, the employee may be required to frequently and for extended periods of time, sit; stand; walk; use hands to handle and feel objects; reach with hands and arms; climb stairs. This position requires the ability to see, hear, and operate a computer keyboard and standard office equipment. The employee must lift and/or move up to (10) pounds and occasionally lift and or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust to focus. The employee must travel to other campuses, as needed and/or required.

Safety Hazard of the Job

Minimal Hazards.