What are the responsibilities and job description for the Executive Administrative Assistant position at Florida Urology Partners LLP?
Description
Florida Urology Partners is looking for an Executive Administrative Assistant. The Executive Administrative Assistant shall be directly responsible for supporting the administrative tasks and projects as assigned including but not yet limited to: time and calendar management, preparation of meeting materials such as formal minutes, agendas and presentations, maintaining all operational and administrative contracts in a central repository, facilitating in the processing of invoices, purchase orders, et. al. maintaining small project plans/budgets and coordinating initiatives with the Administration and Operations Leadership Team, supporting the coordination and development of marketing and communication collateral in both digital and print, providing meeting support when required, traveling to meetings and other closely related duties and responsibilities, as assigned.
This position supports the Chief Operating Officer of the Organization and prior executive level support experience is preferred.
Requirements
Education:
· Bachelor’s degree in a related field or comparable professional work experience, required
Experience:
· At least three years of prior administrative support experience required or at least five years of professional work experience in a similar or advanced role
Core Skill Set:
· Highly Detail Oriented
· Effective and Efficient Oral and Written Communication
· Ability to Draft Professional Written Communications
· Impeccable Organizational Skills
· Ability to Prioritize Workload
· Time Management and Responsiveness to Urgent Requests
· Adept at key Microsoft Applications such as Word, Excel, PowerPoint, Visio, etc.
Miscellaneous:
· Must have reliable transportation to ensure consistent and timely attendance
· Understands the potential for off-hour phone calls from EVP/COO
· Understands the critical importance of confidentiality for all protected information, both on behalf of Patients and Staff
· May be required to attend off site meetings
This is a full-time position located near the airport/Westshore/International Malls. We offer generous benefits including medical, dental and vision and even a free membership to the YMCA.
Florida Urology Partners is committed to diversity and does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
