What are the responsibilities and job description for the Executive Administrative Assistant position at San Rafael?
We are seeking a highly skilled and proactive Executive Administrative Assistant to support and assist the CEO of our law firm located in downtown Tampa, FL!
This key position will manage all aspects of the executive’s daily responsibilities, including complex scheduling, travel coordination, and oversight of high-priority projects and communications. You will serve as the executive’s trusted partner, ensuring operational efficiency and facilitating the executive’s focus on high-level initiatives.
This role provides significant exposure to top-tier decision-making processes, offering valuable opportunities for professional growth and development. With substantial travel and a mix of in-office and remote support, this position not only offers variety and flexibility but also a chance to build key relationships and gain insight into executive-level operations within a thriving law firm.
KEY RESPONSIBILITIES
- Serve as the primary support for a senior executive, managing both personal and professional schedules.
- Coordinate and prepare travel arrangements, including itineraries for international and domestic trips.
- Prepare documents, presentations, and reports for executive review.
- Serve as a liaison between the executive and internal/external contacts.
- Organize and attend meetings, ensuring all necessary materials are available.
- Manage confidential communications and correspondence on behalf of the executive.
- Assist with marketing and client events, including setup and coordination.
- Provide logistical and technical support during business trips and events.
- Coordinate with internal staff to ensure deadlines and project milestones are met.
- Handle additional administrative duties such as managing supplies, wardrobe, and maintaining a conducive work environment.
QUALIFICATIONS & REQUIREMENTS
- Minimum of 7 years of executive administrative support experience, ideally in a fast-paced and
- high-growth environment similar to a law firm.
- Must currently have a valid passport and driver’s license.
- Bachelor’s degree preferred.
- Highly proficient in Microsoft Office (Outlook, Word, Excel, etc.)
- Strong organizational and multitasking abilities.
- High level of professionalism and discretion.
- Excellent communication skills (written and verbal).
- Ability to handle last-minute schedule changes and high-pressure situations.
- Bilingual in Spanish is a strong plus.
- Willingness to travel 30% of the time, both domestically and internationally.
BENEFITS & COMPENSATION
- Base Salary: $85,000 - $120,000 annually, based on experience and qualifications.
- Health, Dental, and Vision Insurance: Effective on the first day of employment.
- 401(k) Plan: Matching contributions up to 4% of salary.
- Paid Time Off and Holidays: 9 holidays per year, with additional paid time off
- Paid Parental Leave: Up to 6 weeks at 60% of base earnings.
- Short-Term and Long-Term Disability: Firm-paid coverage.
- Life Insurance: Firm-paid basic life insurance coverage.
- Additional Perks: Employee Assistance Program, access to wellness apps, and more.
Job Type: Full-time
Pay: $80,000.00 - $120,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $80,000 - $120,000