What are the responsibilities and job description for the Executive Administrative Assistant position at Sweetliving Inc?
About us: Sweet Living Inc.
Here at Sweet Living we have handled a range of residential and commercial projects. Responsibilities at Sweet Living range from marketing and leasing units in mobile home communities, commercial properties, and industrial properties to leading construction activities. The executive assistant will be working alongside the owner and the office; handling notetaking, scheduling, phone calls, with various other tasks. Prospective applicants should thrive in a high energy, fast paced environment.
- Job Description: As an executive assistant, you will be a key player in supporting the owner with a variety of administrative tasks. This is an excellent opportunity for someone who thrives in a fast-paced, high-energy environment and enjoys multitasking. You will be expected to handle multiple responsibilities simultaneously, including screening and directing phone calls, handling correspondences, taking detailed notes during meetings, scheduling meetings-conferences-travel arrangements, and assisting with business operations. Also, assist in day-to-day operations, providing logistical support and anticipating the company's needs.
- Key Responsibilities:
- Take accurate and detailed notes during meetings and phone calls.
- Manage and prioritize a busy calendar, including scheduling appointments, meetings, and travel arrangements.
- Handle all incoming and outgoing phone calls with professionalism and tact.
- Organize and maintain important documents and files.
- Assist in day-to-day operations, providing logistical support and anticipating the needs of the owner.
- Conduct research and gather information on relevant requested information, as needed.
- Coordinate and manage correspondence and communications on behalf of the owner.
- Perform general administrative tasks to ensure smooth office operations.
Qualifications:
- Excellent phone etiquette and strong communication skills.
- Strong organizational and time management abilities.
- Typing speed of at least 50 words per minute
- Ability to transcribe conversations accurately and efficiently
- Excellent verbal and written communication skills; ability to interact with clients, vendors, and colleagues with professionalism.
- Proficient with office software (Google Suite, Microsoft Office, etc.) and comfortable learning new tools and technologies.
- A collaborative mindset and the ability to work well with others in a small but growing team.
- Strong multitasking ability and an ability to work under pressure without compromising quality.
Benefits:
- Flexible schedule
- 1 hour Paid lunch
- Paid time off
Schedule:
- 8-hour shift
- Monday-Friday
This executive assistant position offers an exciting opportunity for individuals looking to contribute to a dynamic team while enhancing their careers in administration. If you possess the required skills and are ready to take on new challenges, we encourage you to apply!
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $65,000 - $75,000