What are the responsibilities and job description for the Administrative Assistant position at Flow Zone?
Administrative Assistant
Provides telephone and administrative support for the branch or specific branch departments as required.
Key Responsibilities include:
- Processes both incoming and internal phone calls.
- Open and distribute mail.
- Greets and directs customers, vendors and visitors.
- Serves as general coordinator for all departments with regards to unscheduled absences, vacations, and absences due to training, etc.
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Provides administrative support for various branch departments such as:
- Preparing memos, faxes and correspondence.
- Orders supplies.
- Assist other departments with special projects as requested and approved.
- Maintain petty cash and cash sales.
- Scan and import documents for entry into paperless system.
- Scan documents and assist Accounting with expense reports.
- Maintain postage meter.
- Assist accounting in monthly preparation of customer statements.
- Manage hotel and travel for employees.
- Assists with special events and training events held at branch. Sign up, catering, etc.
- Performs other duties as assigned.
- Supports the quality initiatives set forth by the region.
Knowledge/Skills/Abilities:
- High School diploma or equivalent required.
- 6 months administrative experience preferred.
- Intermediate PC skills with MS Office Products required.
- Proven communication skills, oral and written.
- Ability to work with minimal supervision: organizing, prioritizing and completing tasks at own initiative.
EEO/AA/M/F/Vet/Disability Employer
The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities and requirements.
