Project Administrative Assistant

This position performs the role of project coordinator position on project. This requires comprehensive knowledge in project documentation, project procedures, and relevant company policies and procedures. • Assist with major project activities, including support of task force objectives and/or project milestones • Participate in task force meetings • Report directly to a task force project manager or project director • Ensure that project correspondence and project documentation are handled according to a prescribed format • Assist in writing, editing, and updating the Project Procedure Manual and Job Bulletins • Apply in-depth knowledge of set-up, maintenance, and close out of company contract files and records retention procedures • Understand task force organizational structure and importance of positive interface with clients and all disciplines toward overall effectiveness of the engineering, procurement, and construction/field effort • Comprehend client billing and task force related charges • Set up and maintain project log books and correspondence numbering system, both hard copy and electronic • Maintain knowledge of contract terms as they apply reimbursable items, mobilization, overtime, travel, and other situations Coordinate space allocation for project task force • Maintain compliance with all applicable policies, procedures, and global standards • Plan, organize, and carry out assignments as directed • Adhere to and support Fluor’s Health, Safety & Environmental and Sustainability Policies • Effectively develop and apply the Core Skills to the job • Meet expectations on attendance and punctuality • Other duties as assigned• A combination of education and directly related experience equal to six (6) years; some locations may have additional or different qualifications in order to comply with local requirements • Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors • Job related technical knowledge necessary to complete the job • Ability to attend to detail and work in a time-conscious and time-effective manner• Proficient in use of Fluor specialized software programs • Strong interpersonal and communication skills, both written and verbal • Strong organizational skills, judgment, flexibility • Strong leadership skills/team player • Typically requires six (6) years of project related experience • Demonstrate proficiency on company standard personal computer equipment and software with the ability to train others• Serve as a Company representative to external clients • Participate in Fluor University for training and career development • Participate in the Administrative Support Knowledge Community • Participate in department/project meetings and training