What are the responsibilities and job description for the Executive Assistant position at Flying Scooter Productions?
Executive Assistant
Flying Scooter Productions is an award-winning brand strategy and film production studio based in Pittsburgh. Founded in 2017, we have worked with global, regional, and local companies, directing and producing nearly 100 projects including video, branding, digital marketing, and non-profit campaign launches.
Job Description
We are seeking a highly organized and proactive Executive Assistantto support the daily operations of our business. The ideal candidate is detail-oriented has strong communication, organizational, & project management skills and pays attention to specifics. They are proficient in Word, Excel, PowerPoint. They are a self-starter and can independently move projects forward, prioritize tasks and meet deadlines. This role involves administrative tasks, scheduling, communication, and project coordination to ensure efficiency and productivity.
Responsibilities
- Administrative Support: Manage emails, phone calls, and correspondence on behalf of the Director and Executive Producer
- Scheduling & Calendar Management: Coordinate meetings, appointments, and travel arrangements. Responsible for the creation and distribution of production outlines and calendars
- Project Coordination: Assist with ongoing projects, liaising with team members, vendors, and clients.
- Document & Data Management: Maintain records, organize files, and handle reports.
- Communication Liaison: Act as a point of contact between the owners and internal/external stakeholders.
- Task Management: Follow up on action items, deadlines, and deliverables.
- Proofread and edit copy for various marketing channels
- Special Projects as assigned
Requirements
- Experience: 5 years in an administrative, executive assistant, or similar role.
- Skills: Strong organizational, multitasking, and communication abilities.
- Technology: Proficiency in [Microsoft Office, Google Suite, project management software, etc.].
- Professionalism: High level of discretion, reliability, and problem-solving skills.
- Flexibility: Ability to adapt to changing priorities in a fast-paced environment.
- Availability: Able to work onsite 5 days per week in Pittsburgh, PA
Job Type: Contract
Ability to Commute:
- Pittsburgh, PA 15222 (Required)
Ability to Relocate:
- Pittsburgh, PA 15222: Relocate before starting work (Required)
Work Location: In person
