Administrative Assistant

At Flynn, it's not just a job, it's a career!

Flynn Group of Companies.

Administrative Assistant

M-F

Boise, ID

Bilingual a plus

Join our growing team today! We are seeking a motivated, organized, and professional Bilingual Administrative Assistant to join our team! This is a great opportunity to step into a role that has a positive impact on our company’s success and daily operations. In this role, you will have the opportunity to interact with multiple departments and have a window into different sides of our business. This position has potential to quickly grow in responsibility. This individual needs to be detail oriented, highly organized, professional in your communication style, have the ability to multi-task and prioritize your day, and be a positive team player. We have an energetic environment and a team focused culture.

• Competitive salary
• Performance based bonus program
• Health benefits
• 401k w/company match
• Paid time off and paid holidays
• On-going career development courses and programs

• Greet visitors, confirm appointments, and set up conference rooms.
• General office duties such as answering phone calls, incoming/outgoing mail, office correspondence, ordering business cards/office supplies, etc
• Serve as the first point of contact for local office support functions and become the resident expert for regional and company-wide support
• New vendor set-ups
• Manage Subcontractor set ups and invoicing
• Process invoices through Perceptive Content
• Pick up mail and sort; scan documents to appropriate departments
• Maintain detailed communication with incoming and outgoing shipping
• Lead and track the Service Departments AP and AR
• Collection and maintenance of customer contact and relevant information
• Code expense reports, invoices, and credit cards through system and manage any reimbursement requests and payroll deductions as needed
• Collect and prepare insurance certifications
• Assist the IT department with equipment setups for field/office personnel
• Coordinate travel and lodging accommodations through for field employees
• Coordinate office events, new hire orientations, visitor lunches and trainings
• Manage inventory levels for office/printing/shipping supplies
• Maintain office/meeting rooms organization and cleanliness
• Manage accounts for building maintenance
• HR support for workforce coordinator as needed.
• Assist in Project close outs, review scopes and specification requirements and maintain timely communication with general contractors
• Other projects and assignments as required

• Skilled oral and written communication; Bilingual in Spanish a plus
• Minimum of 2 years’ experience in an administrative/management role
• Customer service oriented
• Organized, detailed and efficient
• Ability to learn new software and programs
• Proficient with MS Office (Word, Excel, Outlook)
• Strong time management and organizational skills
• Ability to multitask and work in a fast paced, team environment

Closing from Flynn Group of Companies - Boise, ID

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including roofing, glazing, waterproofing, and architectural metals. The foundation of our award winning success is having the right people on our team. Thanks to the contributions of the most talented team in the market and a collaborative, supportive culture, Flynn has steadily grown since 1978, and continues to do so.

Flynn Group of Companies is an equal opportunity employer - minorities/women/disabled/protected veterans are encouraged to apply.

All employees hired must pass a pre-employment drug test, have a valid driver's license and/or reliable means of transportation, and proof of legal ability to work in the U.S.

Applicants are not required to disclose criminal convictions prior to receiving a conditional offer of employment. However, as a government contractor working on schools, military bases, and other secure jobsite, employees may undergo a criminal background check as a condition of employment. Flynn will consider the following when evaluating applicants with criminal records: (1) The nature and gravity of any criminal offense or conduct; (2) the duration between the criminal conduct and the employment application; and (3) the nature of the duties and essential functions of the position sought.

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