What are the responsibilities and job description for the Account Coordinator position at Flyspace Productions?
Summary:
The primary purpose of this position is to assist and collaborate with the Project Managers to ensure that assigned projects are completed timely, within budget and according to specifications.
Essential Duties and Responsibilities:
- Assist Project Managers with Coordinating and managing assigned projects to ensure the schedule, budget, and details are well organized, clearly communicated, and tracked carefully.
- Regularly communicate with partners, clients, peers, artists, venues, vendors, and other stakeholders on a project to ensure that all parties have complete and up-to-date information, budgets, and schedules and that everyone involved in the project has given approval.
- Ensure that the finance department has accurate and timely budgets and follow company protocols for finance operations such as billing or expenses.
- Coordinate necessary resources for a project including equipment, supplies, inventory, and sub-vendors through online equipment and labor tracking database (currently Flex Rental Solutions)
- Coordinate necessary staffing schedules and knowledge transfers for a project including crew, other departmental support, or contractors.
- Provide timely reports during and after a project and maintain proper project paperwork and files for ongoing work and archives.
- Occasionally provide on-site oversight and management to ensure that a project is properly executed and direct the project as necessary.
- Perform other duties as needed.
Competencies (Knowledge, Skills, and Abilities):
- Verbal and Written Communication
- Organization
- Customer Service Orientation
- Time Management
- Attention to Detail
- Collaboration
- Event Technology including audio, lighting, video, staging systems preferred
Physical Demands and Work Environment:
This description is representative of requirements that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Incumbent must sit, stand, and walk for extended periods of time.
- Incumbent may operate in an office setting, and be required to use a computer with keyboard, telephone or handheld mobile device for extended periods of time, and office machinery as needed.
- Incumbent may frequently be required to lift, push, pull, and carry up to 50 pounds.
- Incumbent must be able to read, see, hear, and speak English.
- Incumbent must be able to independently travel to off-site locations. Travel to off-site events will expose incumbent to weather conditions.
Workdays and Shifts:
- This is a full-time position.
- Willing to work a flexible schedule that may include long hours and irregular times, including weekends, nights, and some holidays.
Education, Certification(s), and/or License(s) Required:
- Bachelor’s degree business administration, project management, or related field preferred.
- Valid driver’s license.
- Ability to obtain DOT Med card if not already in possession. A DOT medical certification is not required; however, you will not be able to operate certain company vehicles without one.
- In accordance with certain event requirements, Child Protection Clearances may be required.
Other Requirements:
- Minimum of one year of experience in a project management role, preferably in the live event/entertainment, or related industry.
- Knowledge of industry best practices and trends.
