Office Administrator & Executive Assistant

We are seeking a highly organized and proactive Executive Assistant & Office Administrator to support executive leadership while ensuring the smooth day-to-day operations of the office. This dual-role position requires a dynamic professional with excellent multitasking abilities, strong attention to detail, and exceptional communication skills. The ideal candidate is a problem-solver who thrives in a fast-paced environment and can handle confidential information with discretion.

Key Responsibilities:

Executive Support:

• Manage and prioritize executive calendars, scheduling meetings, appointments, and travel arrangements
• Provide administrative support such as preparing reports, completing applications, creating presentations, managing correspondence, and other tasks as needed
• Act as a liaison between executives and internal staff and external connections and handle confidential and time-sensitive information with absolute professionalism
• Assist in coordinating meetings, leadership offsites, and special projects
• Conduct research and compile data to support decision-making processes
• Monitor and prioritize emails, calls, and requests for executives

Office Administration Duties:

• Oversee general office operations, ensuring a well-maintained and efficient work environment
• Serve as the first point of contact for visitors, greeting guests and answering and directing phone calls with professionalism and hospitality
  
• Manage office supplies, equipment, and vendor relationships to maintain smooth business operations
• Support marketing and PR efforts for the company and brands
• Distribute mail and handle shipping/receiving duties.
• Coordinate onboarding and administrative support for new employees
  
• Maintain filing systems and records for easy access and retrieval of documents
• Organize and oversee company events, meetings, and team-building activities
• Process expense reports, invoices, and assist with budget tracking
• Support HR with employee records, benefits administration, and compliance documentation
• Coordinate with IT an Facilities to maintain office operations across the company

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• 3 years in an executive assistant, office management, or administrative role.
• Proficiency in Google Suite, Microsoft Office, Adobe products, and project management tools. Familiarity with financial accounting programs a plus.
• Extreme attention to detail with a proven ability to multitask and manage multiple projects without direct oversight.
• Strong time management and prioritization skills, ensuring deadlines are met without executive intervention, and the ability to hold peers accountable to requests and needs
  
• Exceptional written and verbal communication skills, with the ability to draft professional correspondence and presentations.
• A proactive mindset with the ability to independently solve problems.
• Strong interpersonal skills, with the ability to build relationships and communicate effectively across all levels of the organization.
• High level of discretion, trustworthiness, and professionalism in handling confidential matters.
• Must be over 18 and legally permitted to work for this employer in the US
• This role requires in-office attendance

Salary : $20 - $24