Office Assistant

About the Role:

We are looking for a dependable, organized, and friendly Office Assistant & Receptionist to join our team. This is an entry-level position that plays an important role in keeping our office running smoothly and making visitors feel welcome. Training and ongoing support will be provided, and we’re happy to make reasonable accommodations to help the right candidate succeed.

This opportunity may be a full time position for one person or a shared part time role between two people. This position requires in-office attendance at our headquarters on the Northside. This role is hourly and non-exempt and has a starting salary of $15-$18 per hour, commensurate with experience, skillset, and availability. The schedule is Monday through Friday from 8:30am-5:00pm with a half hour meal break.

A successful candidate will have a friendly personality, be dependable with the ability to follow a routine or schedule, and be detail oriented and organized. We encourage individuals of all abilities to apply.

Key Responsibilities:

Reception & Guest Services

• Greet and direct visitors with a warm, professional attitude
• Answer and route phone calls; take messages when needed
• Keep the front desk and common areas tidy and organized
• Send, receive, sort, and deliver mail and packages
• Assist with scheduling meetings, visits, and maintenance calls
  
  

Office Support

• Help maintain and organize office supplies and restock as needed
• Maintain a tidy, organized break room and restock supplies as needed
• Assist with filing, scanning, and basic document organization
• Support team members with general administrative tasks
• Help prepare meeting spaces and keep shared areas tidy
• Help support a friendly and welcoming atmosphere in the office
  
  

What We’re Looking For:

• Friendly and respectful communication skills
• Attention to detail and ability to stay organized
• Willingness to learn and take direction
• Basic computer skills or a willingness to be trained
• Ability to follow instructions and routines consistently
• Ability to speak and understand English, climb stairs, use hands or adaptive equipment to push buttons, type, or carry and/or pick up objects.
  
  

This job description is a summary of duties, which you as an employee are expected to perform in your assignment. It is by no means a comprehensive or all-inclusive list, rather a broad guide to expected duties. As an employee you must understand that a job description is neither complete nor permanent and may be modified at any time. At the request of management, any employee may be asked to perform additional duties, responsibilities, or projects without notice. Applicants for employment in the U.S. must possess work authorization that does not require sponsorship by the employer for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

Flyspace Productions strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Flyspace Productions recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Flyspace Productions may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

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