Sr Project Coordinator - Parenting

Headquartered in Colorado Springs, Colorado, Focus on the Family has nearly 700 employees who work to achieve the mission of enriching the lives of families, engaging the culture, advocating for life and spreading the Gospel of Jesus Christ. The work is meaningful, the culture is rewarding, and the purpose is eternal.

The Sr Project Coordinator - Parenting position exists to provide administrative assistance to the VP of Parenting and to support the tactical implementation of Parenting special projects, programs, and resources. Applies considerable initiative and independent judgment with most duties being executed with only general direction.

Essential Duties/Responsibilities:

• Assists and relieves supervisor(s) of a variety of administrative duties by specific or general authorization; utilizes independent judgment, determining when to act for supervisor and when to refer problems for personal attention
• Receives, distributes, and screens supervisor’s incoming email; using independent judgment, categorizes/prioritizes the responses as needed; takes initiative to prepare responses and to assemble background information from many sources; summarizes lengthy correspondence, highlighting key sentences and topics; follows-up to ensure that proper and timely action is taken
• Places, answers, screens, and refers telephone calls; takes messages and responds to diversified inquiries determining from experience and training limitations on the extent and type of information which may be provided; takes independent action to acquire needed information for appropriate response
• Interfaces with other departments within the ministry and/or outside contacts to exchange information, gather audience insights, answer inquiries, consult on problems, and secure cooperation or approval on action to be taken. In addition, will make sure metric dashboards are up-to-date and ready to be presented
• Updates supervisor's calendar, ensuring optimum time management; resolves any questions concerning appointments
• Arranges meetings, prepares meeting agendas and presentations, and communicates meeting schedules
• Oversees flow of communications via information logging, routing, and direct personal contact, including routing of change of status requests for personnel, etc., through appropriate signature routes
• Facilitates and coordinates internal team devotions and celebration events (i.e., birthdays, work anniversaries, retirement parties)
• Supports Parenting special projects. Is responsible for implementing and executing all details of special projects, keeps impeccable and detailed records to ensure goals and objectives are met, and fills out necessary forms to get projects completed
• Establishes and maintains processes to manage multiple projects
• Researches information needed for various projects
• Receives inquiries for speaking engagements and manages details for VP of Parenting. Provides follow up with each speaking engagement
• Constructs detailed project implementation plans and identify schedulesto keep marriage special projects on schedule and achieve milestones
• Analyzes project progress and, when necessary, adapts scope, timelines, and costs to ensure that project team adheres to project requirements
• Reports project outcomes and/or risks to the appropriate management channels as needed—escalating issues as necessary based on project work plans
  
  

Other Duties/Responsibilities:

• Prepares expense statements, being certain that all receipts are attached, allowable expenses are claimed, and that the total is correct
• Orders and inventories forms, benevolent resources, and office supplies; maintains machine supplies
• Acts as the department’s Designated Agent for purchasing
• Performs other duties as assigned
  
  

Working Environment/Physical Requirements:

• Office environment
• Stress associated with constantly changing priorities and demands
• Fast-paced; high stress environment
  
  

Job Qualifications

Character/Spiritual:

Exemplifies Ephesians 5:1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us...”

Pursues the Great Commission given by Jesus Christ in Matthew 28:19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”

Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; adheres to the Standard of Moral Conduct and Statement of Faith; upholds Focus on the Family's ministry in prayer

Prays personally for Focus on the Family’s staff and constituents and may occasionally lead in a public prayer

Engages in Christian ministry

Demonstrates behaviors aligned with FOF core values

Personal Characteristics:

• Humble, detail-oriented, flexible, coachable/teachable, self-motivated, organized, dependable, and team-oriented
• Hard-working, honest, able to think 'outside the box, work well with other people
  
  

Knowledge/Experience:

• Bachelor's Degree in Communications, Business, or equivalent experience
• 1-3 years related experience
• Working knowledge of FOF mission, philosophy, values, and objectives, as well as budget guidelines
• Ability to sort through traditional or historic corporate approaches or stated limitations and develop innovative and creative ways to solve problems and meet the needs of new and existing constituents
• Creativity, imagination, team-oriented, and ability to influence others
• In depth knowledge of FOF mission, philosophy, values, and objectives
  
  

Skills, Abilities, and Special Talents/Gifts:

• Excellent organizational skills
• Ability to do complex planning
• Ability to deal assertively and take initiative when appropriate
• Ability to effectively work through others to accomplish objectives
• Ability to communicate effectively (verbal and written)
• Ability to plan, organize, communicate, and delegate
• Ability to troubleshoot and resolve technical problems
• Ability to counsel and assist others in resolving problems
• Ability to confront difficult people and situations successfully and with confidence
• Ability to solve moderately complex problems within the limits of standard policy and practice
• Excellent problem-solving skills
• Excellent analytical skills
• Ability to manage confidential information
• Ability to manage change with clear, concise objectives
• Attention to detail and accuracy
• Ability to handle constantly changing priorities and demands
• Ability to elicit and clarify business requirements
• Ability to work as project manager and motivate project team members
• Ability to facilitate meetings and communications
• Ability to embrace the strategic and tactical objectives of the ministry and recommend appropriate use of process and technology
• Proficient skills in use of computer hardware, software, and operating systems
• Strong ability to organize and plan work in advance, deciding on the most efficient way to do assigned tasks or projects with ability to monitor and delegate when appropriate
  
  

Pay Range: $20.00 to $23.00/hr

Application Materials Required: Cover Letter, Resume/CV

• Colorado Residents: In any materials you submit, you may redact or remove any age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
  
  

Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. 2. A cover letter that specifically addresses the job requirements and outlines qualifications.

Focus on the Family puts a high value on our team members and offers a unique benefit package.

Employees scheduled for 20 hours or more per week are eligible for:

• Norton LifeLock ID Theft Coverage
• Legal Shield/ID Shield Coverage
• AFLAC
• 403B Retirement Plan
• Vacation Time & Vacation Payout
• Sick Time
• Holidays
• Service Awards
• Community Service Days
• Bookstore Discount
• Fitness Center
  
  

Employees scheduled for 30 hours or more per week are eligible for all the above and:

• Medical Plan
• Dental Plan
• Vision Plan
• Life Insurance
• Disability Insurance
• Flexible Spending Accounts
• EAP (Employee Assistance Program)
• Tuition Reimbursement
• Warehouse Membership Reimbursement
  
  

Note: This is a summary and should not be construed as future promises to continue to provide benefits as outlined above. For complete and definitive language, refer to the governing plan documents.

• Temporary employees are not eligible for benefits, except for:
• Sick Time
• Bookstore Discount
• Fitness Center
  
  

Tentative Search Timeline:

• Priority will be given to applications submitted by March 25, 2025. However, this posting will remain open until filled.
• The potential employee start date is March 31, 2025.
  
  

Posting date: February 28, 2025

Unposting date: ongoing until filled

Posting contact email: job@fotf.org

Helping Families Thrive in Christ! Focus on the Family is a 501c3 Christian Non-Profit Ministry.