What are the responsibilities and job description for the Accounts Payable Specialist position at Focus People?
We’re looking for an experienced Accounts Payable Specialist to join our customer’s construction accounting team. If you thrive in a fast-paced, blue-collar environment and take pride in keeping payments accurate and on time, we want to hear from you.
Key Responsibilities:
- Process vendor invoices and payments accurately and on schedule
- Verify temp labor invoices and apply correct job cost codes
- Ensure proper invoice approvals and maintain AP records
- Respond to vendor inquiries and resolve discrepancies quickly
- Prepare and issue 1099s, reconcile AP reports, and assist with closings
- Handle lien waivers and documentation for construction vendors
- Stay on top of the invoice flow and proactively manage issues
- Support with special projects, supply orders, and office needs as assigned
What We're Looking For:
- 3–5 years of accounts payable experience, preferably in construction
- Experience with high-volume invoice processing. You should be able to process up to 300 invoices per week, sometimes more.
- Proficient in Sage 100 Contractor or similar construction accounting systems
- Strong Microsoft Excel skills, including VLOOKUPs
- Experience working with material suppliers and construction vendors
- Comfortable in a professional but casual, no-nonsense office (yes, there may be swearing)
- Proactive, detail-oriented, and great at tracking invoice status
- Willing and able to learn lien processes and new systems
- Experience working with multiple job cost codes on one invoice
Nice to Have:
- Experience coding construction invoices
- Familiarity with lien waivers and construction billing cycles
- Confidence training on new systems and tools
Work Environment:
- Office setting in a construction company
- Occasionally required to lift/push/carry up to 25 lbs
Salary : $47,000 - $54,000
