Administrative Assistant

Position Summary:  

This position will be responsible for managing the front office desk and performing clerical tasks to support daily operations.  Their duties include answering and transferring phone calls to employees, sorting and delivering mail, greeting visitors. 

Essential Job Functions/Duties: 

• Scheduling appointments and travel for management that may include:  air travel, car rentals, hotel reservations, ordering food, etc.
• Processing incoming, outgoing mail and FedEx
• Organizing files for billing (invoices, etc.)
• Maintaining and ordering office supplies
• Managing and planning office events (Holiday parties, birthday celebrations, etc.)
• Log Accounts Receivable Checks and partner with A/R to ensure receipt.
• Point of contact for office equipment repair, Cintas, and Crystal Springs
• Greeting and directing visitors.
• Responding to all internal and external customer inquiries in a professional, polite and timely manner.
• Develop knowledge of company manufactured products
• DOT Stamp/Notary
• Other duties as assigned. 

Preferred Skills/ Qualifications: 

• High School diploma or equivalent required.
• Associate degree preferred.
• Bachelor’s degree preferred.
• 1  years’ experience in an administrative assistant/receptionist role
• Excellent verbal and written communication skills
• Interpersonal skills to create a pleasant experience for all customers
• Organization skills
• Time management skills
• Attention to detail
• Team player 

Additional Notes: 

Job responsibilities include but are not limited to what is listed on this document. Duties may entail other projects or functions required by management on an as needed basis.