Fiscal Services Account Clerk

Application Deadline : March 10, 2025

Work Months : 12

Hours : 8 hours per day, 5 days a week

Salary : $24.24 to $29.52 per hour

About FCUSD

FCUSD is a growing public school district focused on hiring and retaining excellent staff that represent the communities we serve. Our staff are expected to inspire excellence in all students by supporting their social-emotional wellness and academic growth. We work as a team to create welcoming and inclusive environments at our school sites and district office, with a focus on customer service and system improvement. Staff who choose FCUSD will be supported as they learn their job and opportunities to grow as a professional will be provided. Working in FCUSD is more than a job, it is a career.

Job Announcement

Under the direction of the Fiscal Support Manager, performs a wide variety of accounting and clerical duties, maintains financial records, performs financial procedures demanding accuracy in maintaining and verifying records as well as compiling data and tabulating reports.

Distinguishing Characteristics Fiscal Services  Account Clerk Job Description (NEW CLASSIFICATION - PENDING CSEA / BOARD APPROVAL)

Positions in this class may be assigned responsibility for performing general accounts payable duties within the Fiscal Services Department to maintain books of account and other financial records. Performs the day-to-day processing of accounts payable transactions to ensure that district finances are maintained in an effective, up-to-date, and accurate manner. Employees normally receive assignments in general terms. Since procedures are generally well established, employees are expected to learn their duties quickly and to work without close supervision in a relatively short period of time. Employees in this class work within established procedures but exercise limited judgment in handling individual situations, establishing methods and determining work. The Accounting Clerk represents the first level in a career path for clerical to professional accounting. Advancement to the Lead Account Clerk requires no less than two years as a Fiscal Services Account Clerk or equivalent and compliance with the stated qualifications.

Minimum Qualifications

Experience : Three (3) years of full-time experience in one or more of the following areas, general accounting, or accounts payable.

Education : Equivalent to completion of the twelfth grade, including or supplemented by courses in typing and bookkeeping or accounting.

Essential Functions :

Under the direction of the Fiscal Support Manager, incumbent will :

• Performs accounts payable functions by matching purchase orders to invoices and entering the invoices into the applicable software according to department policies, procedures and deadlines
• Identifies errors or discrepancies and timely resolves them before processing
• Prepares and processes invoices and other financial documents manually or by using specialized automated software
• Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable.
• Prepares checks, including Fidelity Information Services (FIS) transactions, and backup documentation
• Performs a variety of financial record-keeping and reporting duties
• Prepares batches of invoices for data entry
• Provide assistance with issuing a batch of payments (weekly check run) to vendors as needed
• Prepares vendor checks for mailing
• Maintains updated vendor files and file numbers
• Reports sales / use taxes by calculating requirements on paid invoices
• Researches and resolves any outstanding balances on accounts and communicates with vendors in a timely manner
• Processes and reviews accounting postings
• Compares amount of payment with amount due to process and pay the correct amount of the invoice
• Posts invoice payment into the District's financial management software system
• Reviews invoice discrepancies in pricing, calculations, and taxes
• Ensures expenditure authorizations are signed
• Audit figures, postings, and documents for correct entry, and mathematical accuracy
• Verifies balances, codes, and adjusts accounting records as necessary
• Ensures payments are posted in timely manner
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Responds to inquiries from external vendors regarding the status of invoice payments
• Prepare bank deposits by compiling data, verifying and balancing receipts, and sending cash, checks, or other forms of payment to bank and County Office of Education.
• Accurately maintains financial records
• Provides exceptional customer service to internal and external customers
• Performs other related duties as required

Upon Conditional Offer of Employment :

Salary : $24 - $30