What are the responsibilities and job description for the Office Administrator position at Fondare Finish Construction Inc.?
About us:
Fondare Finish Construction is a company that prides itself on excellent customer service, quality craftsmanship and attention to detail. Our job is to turn our clients dreams into a reality. We utilize clear communication and proven processes to ensure that when the project is completed, it has been built to exceed expectations.
The Office Manager will work towards creating a positive office environment for our team and clients. This person will be responsible for the timely completion of daily tasks, procedures, and documentation they are assigned. You should be professional, well organized, adept at balancing a range of tasks, hard-working, computer proficient, and be a real team player.
Responsibilities:
- Coordinate the day-to-day flow of work in the office, including managing multiple calendars.
- Supervise administrative assistant and divide responsibilities to ensure performance
- Prepare all client billings and project invoices.
- Run employee payroll and all associated tasks
- Responsible for account receivable reconciliations as payments are received from clients and follow up with clients on past due balances.
- Responsible for accounts payable and maintaining vendor files.
- Act as the point of contact for answering phones, receiving packages, and handling all mailing related activities.
- Provide excellent customer service to clients.
- HR related paperwork including onboarding, insurance, background checks, and maintaining employee files.
- Manage paperwork as it relates to business operations, such as but not limited to, client onboarding, contracts, estimates, project implementation, lien releases, permits
- Acting as support and gatekeeper to the CEO/Owner.
- Develop, improve, and implement office policies by setting up procedures and standards to guide the operations of the office.
- Excellent time management skills, including the ability to take information and direction from a variety of internal and external sources.
- Ensure that any issues are quickly and efficiently addressed
- Complete additional projects and tasks as assigned and/or identified.
Requirements:
- At least 1 year of Office Manager, Administrative, or Assistant experience.
- PC skills including proficiency with QuickBooks Online, Microsoft Word, Excel, Outlook, and Google Workspace.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a cohesive team
- Strong work ethic.
- Professional integrity.
- Experience working in the back office for the construction industry is beneficial.
- Experience with web-based products such as BuilderTrend and CoConstruct is helpful.
- Cross training is key in our office. It is important to have a willingness to learn about all business functions beyond what you do daily, in order to provide backup within our small office.
This is an exciting opportunity for a skilled Office Manager to contribute to the smooth operation of our office environment. The ideal candidate should have the desire to learn and grow. If you possess the required skills and are looking for a dynamic work setting, we invite you to apply.
Job Type: Full-time
Pay: $28.00 - $35.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- Monday to Friday
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Ability to Commute:
- Santa Rosa, CA 95403 (Preferred)
Work Location: In person
Salary : $28 - $35