Contract and Billing Coordinator

Job Title: Commercial Flooring Contract and Billing Coordinator

Location: Mount Airy

Job Type: Full Time

Reports to: President, Vice President, Project Managers

We are seeking a detail-oriented and highly organized Commercial Contract and Billing Coordinator to join our team. The ideal candidate will be responsible for supporting the contract administration and management processes for commercial flooring projects. This role involves ensuring compliance with contract terms, facilitating communication between stakeholders, and tracking project progress to ensure deadlines and billings are met. The Commercial Contract and Billing Coordinator will also play a key role in addressing issues related to contracts and ensuring smooth coordination among contractors, vendors, and clients.

Contract Administration:

• Review, prepare, and assist in commercial flooring contracts, change orders, and amendments.
• Maintain accurate and organized records of contracts, including modifications, claims, change orders, and appropriate billings. 

Billing Administration:

• Prepare pay applications and schedule of values to be sent to client construction companies.
• Keep track of retainage billings for projects.
• Work with Accounts Receivables to ensure contracts and billings are appropriately submitted and sent to clients.

Documentation Management:

• Maintain and update project documentation including budgets, invoices, billing schedules, and change orders.
• Ensure proper filing and organization of contract-related documents in accordance with company protocols.
• Correspond with vendors for warranty documentation, sub-contractor lien waivers, and make sure certificates of insurance are received.

Issue Resolution and Reporting:

• Address discrepancies in billing and payments as they arise with lead project managers.
• Prepare regular reports on contract status, issues, and work with project managers on specific project progress.

Administrative Duties:

• Assist in accounts payable and receivables as needed. 

Education:

• Bachelor’s degree in Business Administration, Construction Management, or a related field preferred. Relevant work experience may substitute for formal education.

Experience:

• 2 years of experience in construction contract coordination, project management, or a related field.
• Strong understanding of construction contracts, procurement processes, and industry standards.

Skills:

• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and contract management software.
• Proficient in Quickbooks Intuit Online Software
• Ability to manage multiple tasks and deadlines

Certifications (optional but preferred):

• NC Notary Public 

• Location: Mount Airy Office
• Physical Requirements: Sit, Stand, Walk.

Interested candidates should submit their resume and a cover letter outlining their qualifications and experience to sommer@foothillflooring.net