Administrative Support Associate

Job Summary
Best Brains Learning Center – Bentonville , AR. is looking for an admin assistant to be responsible for handling day to day tasks at our Learning Center. You will work very closely with Center Administrator in fun, supportive, and fast paced challenging environment.

This position requires strong organizational and communication skills, attention to detail, and the ability to manage multiple administrative tasks while fostering a welcoming learning environment.

Key Responsibilities:

Class & Teacher Management:

• Create and maintain teacher and student schedules.
• Ensure smooth conduct of classes and address any operational issues.
• Maintain an updated substitute list and arrange coverage when needed.
• Assist teachers with classroom materials and preparation.

Administrative:

• Monitor and update the online book log based on teacher entries.
• Update student enrollment, breaks, or cancellations in the system.
• Provide weekly updates to the Center Director or as needed.
• Organize books on shelves to maintain appropriate inventory.

Communication Duties:

• Check and respond to emails from parents and teachers promptly.
• Handle parent inquiries and provide information about programs and student progress.

Student & Program Support:

• Assess new students and determine appropriate placement in the program.
• Ensure core and special programs run smoothly and efficiently.
• Grade completed books and tests; Update the portal with test results.
• Prepare classrooms and materials during non-class hours.

Center Maintenance & Events:

• Keep the center clean, organized, and ready for classes.
• Conduct Additional Best Brains programs as needed.
• Plan and coordinate one event per quarter (e.g., Valentine's Day, Halloween, Pajama Day, Pizza Party)

Current Hours of Operation (may change in future):

Tuesday 3.30 – 7.30 pm

Thursday 3.30 – 7.30 pm

Saturday 9:30 – 1 pm

Work Schedule:

• Up to 9 hours per week during class hours (managing center operations).
• Up to 5 hours per week during non-class hours (administrative tasks, preparation).

Qualifications & Skills:

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to work independently and manage time effectively.
• Experience in an administrative or educational setting is preferred.
• Proficiency in using computers and managing online portals.

Job Types: Part-time, Contract

Pay: $18.00 - $24.00 per hour

Expected hours: 8 – 15 per week

Schedule:

• 4 hour shift
• Evening shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Preferred)

Ability to Commute:

• Bentonville, AR 72712 (Required)

Ability to Relocate:

• Bentonville, AR 72712: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $24