Administrative Assistant

Looking for a full-time Administrative Assistant to join our family owned and operated Commercial Farming Company established in 1996 located in Tulare County.

Job Overview:

An Administrative Assistant is responsible for providing essential support to ensure the smooth operation of the office. They handle a variety of tasks such as coordinating communication, organizing meetings, record management, and assisting office management. The role is pivotal in improving workflow, streamlining operations, and supporting the overall efficiency of the team.

Key Responsibilities:

• Office Support:
• Answer phone calls, direct inquiries, and take messages.
• Maintain office supplies and inventory, ordering when necessary.
• Prepare and maintain office filing systems (digital and physical).
• Prepare monthly accounts payable statements
• Mailing errands
• Communication Management:
• Manage and respond to emails.
• Draft and proofread documents, reports, and correspondence.
• Maintain effective communication between departments and external parties.
• Scheduling and Calendar Management:
• Schedule and coordinate appointments, meetings, and events.
• Ensure meetings are prepared for by arranging necessary materials or equipment.
• Data and Document Management:
• Organize, update, and maintain electronic and paper files.
• Prepare presentations, reports, and other documents for upper management.
• Handle confidential information and ensure proper management.
• Office Management:
• Assist with project management tasks, data entry, and tracking progress.
• Ensure the office runs smoothly by managing administrative processes and systems.
• Assist with basic bookkeeping duties, such as tracking expenses or processing invoices.
• Team Support:
• Support the management team with various administrative tasks.
• Provide support for new employee onboarding or training as needed.
• Other Duties:
• Assist with miscellaneous tasks as required.
• Help implement office policies and procedures to improve efficiency.
• Stay updated on office technologies and software to improve office functionality.

Required Skills and Qualifications:

• Experience: Proven experience in an administrative role (1-3 years preferred).
• Education: High school diploma or equivalent; associate or bachelor’s degree is a plus.
• Skills:
• Strong organizational and time management skills.
• Proficiency in office software (MS Office Suite, Google Workspace, etc.).
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Strong attention to detail and accuracy.
• Discretion in handling confidential information.

Personal Traits:

• Professional demeanor and appearance.
• Problem-solving skills and ability to think critically.
• Adaptability and willingness to take on new responsibilities.

Preferred Qualifications:

• Experience with project management.
• Familiarity with basic bookkeeping or accounting software.
• Prior experience working in agriculture may be advantageous.

Physical Requirements:

• Ability to sit for extended periods.
• Use of office equipment such as computers, phones, and printers.

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Visalia, CA 93292 (Required)

Ability to Relocate:

• Visalia, CA 93292: Relocate before starting work (Required)

Work Location: In person

Salary : $18