Personal Assistant

Job Summary: The Personal Assistant will provide business and personal administrative support to the Owners of The McKeever Group, Inc.

Specific Accountabilities and Responsibilities:

• Arrange travel (business and personal) and maintain records: flights, transportation, accommodations, itineraries.
• Organize and prepare for meetings with Partners/Vendors as requested.
• Schedule meetings/appointments and coordinate calendars (business and personal).
• Provide a weekly project report
• Make restaurant and catering reservations.
• Do shopping and errands as requested.
• Event Planning: Executive Retreat, Manager Retreat, and company parties.
• Buy gifts, send holiday cards, etc.
• Coordinate with vendors and contractors for AZ home projects, repairs, and services. Keep owners updated on progress.
• Ensure the routine maintenance of homes and vehicles.
• Oversee condos in Concord, NC, Tooele, Utah and Park City, Utah. Oversee maintenance, repairs, services, and calendar of each.
• Manage Park City condo rentals through rental agency.
• Create expense reports.
• Perform minor personal accounting duties.
• Maintain various records and documents.

Knowledge and Skills:

• Must have a high school diploma.
• 3 years of Personal assistant experience preferred.
• Strong computer skills including proficiency in Microsoft Office.
• Resourceful mindset and strong attention to detail, accuracy, and organization.
• Outstanding ability to interact well with customers, vendors and fellow employees.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks in the most productive and/or appropriate manner.
• Must be able to make quick, sound decisions based on facts.
• Demonstrate outstanding customer service and problem-solving skills.
• Ability to utilize creative thinking in all situations.
• Ensure 100% team compliance to all policies, procedures, and processes.

Expectations:

• Some travel will be required.
• Perform all assignments and responsibilities accurately and on time.
• Keep all financial and employee information confidential.
• Must maintain ethical conduct and show no favoritism.
• Able to handle and work effectively during difficult and stressful situations with a high degree of professionalism.
• Maintain accurate and organized records.
• Adhere to all company policies and procedures.
• Professionally represent the company in community and industry organizations and events.
• Use proper and professional language in the workplace, when interfacing with guests or potential clients and when representing the company in an official capacity.
• Must be able to make quick, sound decisions that match The McKeever Group’s values and standards.
• Show respect for others and maintain a positive attitude.
• Must have a current valid driver’s license, clean driving record, pass a background check and drug screening.

Physical Demands:

• May be required to work long hours and be available when needed or as business requires (including holidays, nights, and weekends).
• Moderate levels of stress may be associated with this position.

Language Skills:

• Must be able to communicate in English.