What are the responsibilities and job description for the Executive Secretary, Level 5 position at Fordham University?
Position Details
Position Information
About Fordham
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Title of Position Executive Secretary, Level 5
Position Number C01455
FLSA Non-Exempt
Number of hours worked per week 35
Department Office of the Provost
Campus Rose Hill
Work Arrangement Onsite
Hybrid Policy: Please review the Hybrid Policy here.
Position Summary
Reporting to the Vice Provost for Administration, this role provides clerical support to two Vice Provosts. The Executive Secretary supports and assists with the day-to-day operations of the Office of the Provost.
Essential Functions
Maintains the calendars of the senior staff within the Office of Provost.
Collaborates with the Executive Assistant to the Provost and other support staff on scheduling and other essential functions within the Provost’s area.
Provides support to the Vice Provosts in the assembling of the annual report.
Assists in critical needs with NY State program approvals and provides support to the director of International Initiatives.
Manages and prepares confidential correspondence, drafts, edits, fact-checks, researches, formats, proofreads, and produces error-free correspondence.
Responsible for all aspects of corporate credit card account processing, including organizing receipts, check requests, and expediting payments. Performs similar processing for other bills and invoices as assigned.
Performs various general office duties as required by daily operations, such as providing phone and reception coverage and ordering and maintaining supplies.
Works and communicates regularly with other academic/administrative offices throughout the University.
Essential Functions Note This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Management Responsibilities Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.
Additional Functions
Required Qualifications: Education and Experience
High School diploma required
Minimum Of Three Years Of Clerical Experience.
Required Qualifications: Knowledge and Skills
Excellent organizational and communicative skills.
Technical proficiency including Microsoft Word, Excel, Access, and PowerPoint.
Able to take initiative and must be comfortable with multitasking.
Must be collaborative and work well with others.
Must be able to maintain a high level of professionalism and confidentiality.
Mandatory Competency Testing.
Preferred Qualifications
Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria $2,324.88
Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria $2,324.88
Minimum Biweekly Salary for All Others $2,133.10
Maximum Biweekly Salary for All Others $2,133.10
Union Affiliation Local 153
Posting Detail Information
Posting Number C059P
Number of Vacancies 1
Start Date
Posting Date 12/13/2024
Special Instructions
EEO Statement
Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.
Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Position Information
About Fordham
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Title of Position Executive Secretary, Level 5
Position Number C01455
FLSA Non-Exempt
Number of hours worked per week 35
Department Office of the Provost
Campus Rose Hill
Work Arrangement Onsite
Hybrid Policy: Please review the Hybrid Policy here.
Position Summary
Reporting to the Vice Provost for Administration, this role provides clerical support to two Vice Provosts. The Executive Secretary supports and assists with the day-to-day operations of the Office of the Provost.
Essential Functions
Maintains the calendars of the senior staff within the Office of Provost.
Collaborates with the Executive Assistant to the Provost and other support staff on scheduling and other essential functions within the Provost’s area.
Provides support to the Vice Provosts in the assembling of the annual report.
Assists in critical needs with NY State program approvals and provides support to the director of International Initiatives.
Manages and prepares confidential correspondence, drafts, edits, fact-checks, researches, formats, proofreads, and produces error-free correspondence.
Responsible for all aspects of corporate credit card account processing, including organizing receipts, check requests, and expediting payments. Performs similar processing for other bills and invoices as assigned.
Performs various general office duties as required by daily operations, such as providing phone and reception coverage and ordering and maintaining supplies.
Works and communicates regularly with other academic/administrative offices throughout the University.
Essential Functions Note This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Management Responsibilities Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.
Additional Functions
Required Qualifications: Education and Experience
High School diploma required
Minimum Of Three Years Of Clerical Experience.
Required Qualifications: Knowledge and Skills
Excellent organizational and communicative skills.
Technical proficiency including Microsoft Word, Excel, Access, and PowerPoint.
Able to take initiative and must be comfortable with multitasking.
Must be collaborative and work well with others.
Must be able to maintain a high level of professionalism and confidentiality.
Mandatory Competency Testing.
Preferred Qualifications
Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria $2,324.88
Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria $2,324.88
Minimum Biweekly Salary for All Others $2,133.10
Maximum Biweekly Salary for All Others $2,133.10
Union Affiliation Local 153
Posting Detail Information
Posting Number C059P
Number of Vacancies 1
Start Date
Posting Date 12/13/2024
Special Instructions
EEO Statement
Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.
Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Salary : $2,133 - $2,325
