Project Coordinator/Administrative Assistant

About FACS & You

Are you passionate about advancing your career in environmental health? At Forensic Analytical Consulting Services (FACS), Inc., we're pioneers in the industry, leveraging cutting-edge solutions to shape safer, healthier communities nationwide. Join us in a career where your expertise in environmental health isn't just valued-it's pivotal.

Why Choose FACS?

Ranked "Best Places to Work" for five consecutive years, FACS embodies a "People First" culture committed to your professional growth. Enjoy access to ongoing free training, mentorship programs, and support for industry certifications-designed to enhance your skills and expand your expertise. Join a team that celebrates innovation, collaboration, and personal development. Discover why FACS is where careers flourish.

Curious to know what our team thinks about working at FACS? Visit our career page for our video testimonial: https://forensicanalytical.com/career-opportunities/

About The Role

We are seeking a proactive and driven Project Coordinator/ Administrative Assistant to join our team. In this multifaceted role, you will play a pivotal role in supporting our office's administrative functions while also assisting with project coordination. You will serve as a central point of contact for both internal teams and external parties, ensuring effective communication and collaboration and helping to facilitate smooth workflows. The ideal candidate will be possess exceptional organizational skills and a proactive, creative, and adaptable approach to meet deadlines and ensure smooth daily operations.

Responsibilities

• Support Project Managers on administrative aspects of technical projects such as maintaining project contracts, gathering project specific information and paperwork, performing data entry, assisting with project invoicing, etc.
• Pick up or drop off supplies, lab samples or items requested by the technical team
• Coordinating maintenance of office space and equipment - track and schedule equipment calibration and repairs as needed
• Maintain inventory and organization of office supplies, warehouse items, and equipment
• Create and maintain purchase orders for any supplies or items ordered
• Answer all incoming phone calls and accurately answer general questions regarding company services, forwarding calls to the appropriate personnel
• Prepare for meetings - organizing conference rooms, ordering food, setting up projector and laptop, and gather and setting up supplies needed
• Plan events for the office such as employee recognition events, annual holiday parties, happy hours, etc.
• Manage and schedule employee certifications, trainings, and annual medical evaluations
• Prepare and send packages and envelopes for US mail, Fed Ex or UPS
• Book hotel and travel reservations for employees for projects and events
  
  

Requirements:

• High School Diploma; Associates Degree preferred
• 2 years of work experience in a customer-centric or operations role
• Ability to have effective, professional and clear communication skills, both written and oral
• Ability to maintain confidentiality and discretion, as you may have access to sensitive information
• Proficiency using Microsoft Office and ability to use and learn new computer programs
• Self-motivated, organized, and detail oriented
• Strong communication skills; written and verbal
• Capable of working independently with strong time-management skills
  
  

ADA Requirements

• Ability to sit, stand, walk, push, pull, drag, grab objects, and lift up to 50 lbs.
  
  

Benefits And Perks

• 401(k) retirement plan with company matching contributions
• Medical with company-paid premiums for employees and dependents
• Vision and dental plan options
• Flexible Spending Account (health care and dependent care)
• Company-sponsored programs including employee assistance program, life and disability insurance, Rocket Lawyer legal services, mobile phone plan with Verizon
• Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance
• Generous PTO, paid time off, (3 weeks accrual)
• Tuition Reimbursement Program to promote higher education
• Paid training and certifications to promote career advancement (applicable to positions requiring certifications)
• Paid holidays, volunteer days, and floating holiday
• Incentive Bonus Plan
• Donation Matching Program
  
  

To learn about our mission: https://forensicanalytical.com/about/

To learn about our team: https://forensicanalytical.com/our-experts/

Forensic Analytical Consulting Services is an equal-opportunity employer that complies with EEOC rules and regulations. We are committed to diversity, equity and inclusion and do not discriminate based on race, age, disability or other non-merit characteristics.

We welcome all candidates to apply including women, people of color, persons with disabilities, and veterans.

Employment is contingent upon successful completion of a background check and drug screening.

COVID-19 And Vaccinations Note

We require COVID-19 vaccinations for all employees unless exempted due to local and state laws. We prioritize the health and safety of our employees and community, and vaccination is essential in mitigating the spread of COVID-19. In addition, additional vaccinations may be required to meet the requirements of some clients for certain positions and locations. Additional details can be discussed during the interview process.