What are the responsibilities and job description for the Administrative Assistant position at Forest Management Solutions?
Job Overview
We are seeking a detail-oriented and organized Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting daily operations and ensuring efficient office management. This position requires strong communication skills, proficiency in computer applications, and the ability to manage multiple tasks effectively.
Duties
- Provide exceptional customer support and service to clients and visitors, ensuring a welcoming environment.
- Manage incoming calls using phone systems, directing inquiries to the appropriate personnel.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Assist with administrative tasks such as scheduling appointments, managing calendars, and organizing meetings.
- Utilize Microsoft Suite Applications for document creation, data analysis, record-keeping.
- Utilize Google Suite applications for data management, and follow-up tracking.
- Maintain office supplies inventory and order supplies when necessary.
- Collaborate with team members to streamline processes and improve office efficiency.
- Demonstrate excellent time management skills to prioritize tasks effectively.
- Manage Payroll bi-monthly through online application, manage financial reporting through QuickBooks Online, and produce monthly data sets for third-party CPA.
- Invoice creation through QuickBooks Online and managing exposure following up on delinquencies.
Requirements
- Proven experience in an administrative role or similar position is preferred.
- Strong customer service skills with a focus on client satisfaction.
- Proficient computer literacy with experience in Google Suite and Microsoft office software.
- Excellent typing skills with attention to detail for data entry tasks.
- Familiarity with phone systems and effective communication techniques.
- Ability to manage time efficiently and handle multiple priorities in a fast-paced environment.
- A proactive approach to problem-solving and the ability to work independently or as part of a team.
Join our team as an Administrative Assistant where your contributions will be valued, and your professional growth will be supported!
Job Type: Full-time
Pay: $22.50 - $27.50 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Flexible schedule
- Health savings account
- Paid time off
Schedule:
- 8 hour shift
Ability to Relocate:
- Tacoma, WA 98406: Relocate before starting work (Required)
Work Location: In person
Salary : $23 - $28