What are the responsibilities and job description for the Administrative Assistant position at HMC Management?
We are looking for a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office and assist in various administrative tasks. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities
- Communication Management: Answer and direct phone calls, emails, and other correspondence. Serve as the first point of contact for members and vendors.
- Scheduling and Coordination: Organize and schedule appointments and meetings for staff. Prepare meeting agendas and take minutes during meetings.
- Document Management: Maintain filing systems, both electronic and paper-based. Prepare, proofread, and distribute memos, reports, and other documents.
- Office Organization: Order and manage office supplies, ensuring that all necessary materials are available. Maintain a clean and organized office environment.
- Data Entry and Reporting: Assist in data entry tasks and maintain spreadsheets. Prepare regular reports on office activities as needed.
- Support for Projects: Provide general support to various departments as required. Assist with special projects and initiatives as directed by management.
Qualifications
- Education: High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field desirable.
- Experience: Proven experience as an Administrative Assistant or in a similar role is highly desirable.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with cloud based systems (e.g., Office365, MS Planner, Bookings, etc.).
- Communication Skills: Excellent written and verbal communication skills; ability to communicate effectively with diverse groups of people.
- Organizational Skills: Strong organizational skills with the ability to prioritize tasks effectively. Attention to detail is critical.
- Problem-Solving Abilities: Ability to handle unexpected situations with professionalism and composure.
Preferred Skills
- Experience in customer service or retail environments involving cash transactions.
- Familiarity with basic bookkeeping principles.
- Knowledge of customer service principles.
Work Environment
The Administrative Assistant will work in a office environment.
Job Types: Part-time, Temporary
Pay: $16.28 - $21.00 per hour
Expected hours: 18 – 20 per week
Experience:
- Customer service: 1 year (Required)
Ability to Commute:
- Lakebay, WA 98349 (Preferred)
Work Location: In person
Salary : $16 - $21
