Administrative Assistant

Founded in 1967, Toyota Lift Northwest is dedicated to providing fully integrated material handling solutions to businesses across the Pacific Northwest the best in material handling equipment and support.  Our services include new and used equipment sales, rentals, equipment service and parts, storage and automation, training and more.

When you join our team, you take on the mission to approach every customer interaction with respect, honesty, and transparency. Our goal is to exceed customer expectations every single time.  You’ll commit to utilizing the 5S methodology (Seiri, Seiton, Seiso, Seiketsu, and Shitsuke) to improve the workplace.

In return, we will welcome you into a supportive and friendly workplace dedicated to your professional development. You’ll have access to the latest training materials from Toyota Material Handling as well as the equipment and technology you need to be successful. We offer competitive pay and top tier benefits.

Your job:

The Administrative Assistant will be responsible for maintaining polite and professional communication via phone, e-mail and in person. It will take someone with an ability to sort through lots of information, decipher priorities and be able to self-manage.  It is an extremely important position in our company, and we are looking for a well-qualified individual to become part of our family.

Responsibilities:

• Answer, screen, and route phone calls to the appropriate party
• Office tasks such as filing, generating reports, and setting up meetings
• Ordering all office supplies as needed
• Responsible for office maintenance of office equipment, including computers, copy machines, mail machine, and fax machines
• Support office team and executives with general operational tasks 
• Receive, sort, and distribute mail daily 
• Petty Cash management and daily reconciliation 
• Book travel arrangements as needed
• Greet and assist visitors arriving in the office
• Data entry and scan documents
• Daily interaction with outside vendors
• May assist in various HR duties
• Perform other duties as requested

Requirements:

• High School Diploma; Associate degree, or equivalent
• Ability to maintain confidential information
• Exceptional communication and ability to manage multiple tasks is an absolute must
• Proven track record of working in a fast-paced environment and managing a detailed workload
• Detail oriented with strong time management and organization skills
• Must be self-motivated and proactive with tasks with an interest in an unscripted workload
• Exceptional communication skills, both written and oral
• Excellent computer skills with experience in all Microsoft Office, especially Excel, Word, and Access 

Physical Requirements/Working Conditions:

The physical demands described here are representative of those that must be met by the Administrative Assistant to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. May require sitting for long periods of time working in front of the computer, physically lifting and moving up to 50lbs. (on occasion), walk on concrete floors with the ability to use full range body motion for climbing, pushing, lifting, and reaching.

Complete employment application submit to a background investigation (to include past employment, education, and criminal history) and drug screening (required).

Shifts:                             M – F: 8:00 am– 5:00 pm (hours may vary due to workload) 

Reports to:                    Sales Support Supervisor

Position Class:            Non-Exempt/Hourly

Position Location:      Kent, WA

Toyota Lift Northwest is an equal opportunity employer and our policy is to maintain employment practices that conform to the intent and letter of the laws regarding equal employment opportunity. Toyota Lift Northwest is committed to affording equal employment opportunity to all individuals without regard to race, sex, color, religion, national origin, age, disability, veteran or military status, marital status, sexual preference, genetic information or any other basis prohibited by federal, state, or local laws or regulations. This commitment applies to all phases of the recruitment process including hiring, selection, promotions, transfers, demotions, compensation, benefits, or training. Toyota Lift Northwest will endeavor to make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue business hardship or a direct threat to the health or safety of any individual.

Salary : $22