What are the responsibilities and job description for the Accounts Receivable Specialist position at Forever Clean?
Position Overview
The Accounts Payable Specialist manages the company's payables process with a high level of attention to detail and accuracy. This role involves handling a variety of tasks, including processing invoices, coordinating with vendors, and supporting the financial team to ensure timely and accurate payments.
Key Responsibilities:
- Invoice Management:
- Review, process, and verify invoices for accuracy, completeness, and compliance with company policies. Match invoices to purchase orders or contracts and resolve discrepancies.
- Payment Processing:
- Ensure accurate and timely payments to vendors and suppliers by managing various payment methods, including checks, ACH transfers, and wire transfers.
- Monthly Filing of Sales and Use Tax:
- Responsible for preparing and submitting the monthly sales and use tax filings in compliance with state and local regulations.
- Vendor Communication:
- Build and maintain relationships with vendors, addressing any payment inquiries, reconciling disputes, and ensuring smooth interactions.
- Account Reconciliation:
- Perform monthly reconciliation of accounts payable, ensuring that all invoices are accounted for and discrepancies are resolved promptly.
- Reporting:
- Generate and maintain detailed accounts payable reports, track outstanding payables, and provide reports to management regarding cash flow and liabilities.
- Expense Management:
- Ensure proper categorization and allocation of expenses, supporting the budgeting process and tracking of company expenditures.
- Audit Support:
- Assist in internal and external audits by providing necessary documentation and resolving any audit-related questions.
- Compliance and Controls:
- Ensure adherence to company policies and accounting standards, maintain proper documentation, and help implement process improvements for accounts payable operations.
- Month-End and Year-End Support:
- Support the accounting team during month-end and year-end closing activities, including ensuring all payables are recorded accurately and on time.
Skills and Qualifications:
- Education: High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
- Experience: 2 years of experience in accounts payable or similar accounting role; experience with complex transactions and vendor management is a plus.
- Software Proficiency: Advanced knowledge of accounting software (e.g., SAP, Oracle, QuickBooks) and strong Microsoft Excel skills. Experience with Tipalti software or a similar AP automation tool is preferred.
- Attention to Detail: Exceptional attention to detail and accuracy in processing financial data and resolving discrepancies.
- Communication Skills: Excellent written and verbal communication skills to effectively manage vendor relationships and collaborate with internal teams.
- Problem-Solving: Strong ability to troubleshoot and resolve payment issues or discrepancies, ensuring smooth processing of invoices and payments.
- Time Management: Strong organizational skills and ability to prioritize tasks to meet deadlines, particularly during high-volume periods.
